CHAPTER Rev
1700 FINANCIAL ACCOUNTING FOR CITIES,
TOWNS, AND UNINCORPORATED TOWNS
Statutory
Authority: RSA 21-J:3; 21-J:13; 21-J:17;
21-J:34, 21-J:35; 21-J:37; 33:14; 41:19
REVISION NOTE:
Document #13489, effective 11-15-22, adopted,
repealed, readopted, or readopted with amendments all the rules in Chapter Rev
1700 and renamed the chapter from “Financial Accounting for Cities and Towns”
to “Financial Accounting for Cities,
Towns, and Unincorporated Towns”. This required
some renumbering of existing rules in Part Rev 1701, Part Rev 1702, and Part
Rev 1707 as noted in the source notes.
Document #13489
adopted the following rules:
Rev 1701.03 defining “Department”.
Rev 1701.05 defining “Expenditure(s)”.
Rev 1701.06 defining “Expense(s)”.
Rev 1701.07 defining “Federal Accounting Standards Advisory Board
(FASAB)”.
Rev 1701.11 defining “Generally accepted accounting principles
(GAAP)”.
Rev 1701.16 defining “Municipal Tax
Rate Setting Portal (MTRSP)”.
Rev 1702.04 titled “Use of Modified
Accrual Basis of Accounting”.
Document #13489
deleted the reserved number Rev 1703.02, whose rule had been titled “Classification
of Account Groups” but was repealed, and its number reserved, by Document
#8179, effective 9-24-04. Filings
affecting the former rule Rev 1703.02 included the following documents:
#4940, eff 9-25-90
#6335, eff 9-24-96
#8179, eff 9-24-04
Document #13489 readopted with
amendment Rev 1707.01 through Rev 1707.13 in Part Rev 1707 titled “Forms and Reports
Required by RSA 21-J:34”, and repealed Rev 1707.14
titled “Report MS-12, Report of City Officials” and
Rev 1707.15 titled “Report MS-50, Treasurer’s Report of Borrowing.” The amendments in Rev 1707.01 through Rev 1707.13
included extensive re-formatting and renumbering of the existing rules.
The
prior filings affecting each
rule in the former Part Rev 1707 included the following documents:
#4940, eff 9-25-90
#6335,
eff 9-24-96
#8179,
eff 9-24-04
#10214,
eff 10-24-12
Document #13489
replaced all prior filings affecting rules in the former Chapter Rev 1700. The rules which were
last filed in Document #10214, effective 10-24-12, did not expire on 10-24-22
but were extended pursuant to RSA 541-A:14-a until Document #13489 was effective
11-15-22.
PART Rev 1701 DEFINITIONS
Rev 1701.01 “American Institute of Certified Public
Accountants (AICPA)” means the institute which issues authoritative
accounting literature.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1701.02 “Basis of accounting” means when revenues,
expenditures, expenses, and transfers, and the related assets and liabilities,
are recognized in the accounts and reported in the financial statements.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1701.03 “Department” means the New Hampshire department
of revenue administration.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.04 “Double entry” means an accounting system
which requires that for every entry made to the debit side of an account, an
entry for a corresponding amount is made to the credit side of another account.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.03) (see Revision Note at chapter
heading for Rev 1700)
Rev 1701.05 "Expenditure(s)"
means:
(a) The cost of
goods delivered or services rendered, whether paid or
unpaid;
(b) Expenses, except
depreciation;
(c) Provision for
debt retirement not reported as a liability of the fund from which retired; and
(d) Capital
outlays.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.06 "Expense(s)" means charges incurred,
whether paid or unpaid, for operations, maintenance, interest, and other
charges, including depreciation, presumed to benefit the current fiscal period.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.07 “Federal
Accounting Standards Advisory Board (FASAB)” means the authoritative
standard-setting body responsible for establishing GAAP for the federal
government.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.08 “Financial Accounting Standards Board (FASB)”
means the independent private-sector,
not-for-profit organization that establishes financial accounting and reporting
standards for public and private companies and not-for-profit organizations
that follow GAAP.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.04) (see Revision Note at chapter
heading for Rev 1700)
Rev 1701.09 “Function” means group-related municipal
programs aimed at accomplishing a major service or regulatory responsibility of
the municipality.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.05) (see Revision Note at chapter
heading for Rev 1700)
Rev 1701.10 “Fund” means a fiscal and accounting entity
with a self-balancing set of accounts which:
(a)
Is used to record cash and other financial resources, with all related
liabilities and residual equities or balances, and changes therein; and
(b)
Is segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with applicable restrictions or
limitations as provided by statute and related administrative rules.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.06) (see Revision Note at chapter
heading for Rev 1700)
Rev 1701.11 "Generally accepted accounting principles
(GAAP)" means the established body of theory and practice that acts as a
general guide for accountants.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.12 “Governing
body” means “governing body” as defined in RSA 21:48.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.08) (see
Revision Note at chapter heading for Rev 1700)
Rev 1701.13 “Governmental Accounting Standards Board
(GASB)” means the board which issues authoritative pronouncements
primarily for governmental accounting.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.07) (see Revision Note at chapter
heading for Rev 1700)
Rev 1701.14 “Legislative body” means “legislative body”
as defined in RSA 21:47.
Source.
#4940, eff 9-25-90; ss by #6335, eff 9-24-96;
ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489, eff 11-15-22
(formerly Rev 1701.09) (see Revision Note at chapter heading for Rev 1700)
Rev 1701.15 “Municipality”, as used in Rev 1700, means a city, town, or unincorporated town.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12 (from
Rev 1701.09); ss by #13489, eff 11-15-22 (formerly Rev 1701.10) (see Revision Note
at chapter heading for Rev 1700)
Rev
1701.16 “Municipal Tax Rate
Setting Portal (MTRSP)” means the department’s municipal tax rate setting portal accessed through
https://www.proptax.org.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1701.17 “Program” means activities, operations, or
organizational units directed to attaining specific purposes or objectives.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.11) (see
Revision Note at chapter heading for Rev 1700)
Rev 1701.18 “Uniform chart
of accounts” means the account titles, descriptions, and numbering
classification system expressed in this chapter established by the department in
accordance with RSA 21-J:13, IV.
Source. #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (formerly Rev 1701.12) (see Revision Note at chapter
heading for Rev 1700)
PART
Rev 1702 METHOD AND BASIS OF ACCOUNTING
AND GENERALLY ACCEPTED
ACCOUNTING
PRINCIPLES FOR MUNICIPALITIES
Rev 1702.01 Method of
Accounting. Municipalities shall use a double entry system of
bookkeeping as the method to record all financial transactions.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1702.02 Basis of
Accounting. For purposes of this part, the following definitions
shall apply:
(a)
“Accrual basis” means the basis of accounting under which:
(1) Revenues
are recognized in the accounting period in which they are earned and become
measurable; and
(2) Expenses,
rather than expenditures, are recognized in the period incurred, if measurable;
and
(b)
“Modified accrual basis” means the basis of accounting under which:
(1) Revenues
are recognized in the accounting period in which they become available and
measurable; and
(2) Expenditures,
rather than expenses, are recognized in the accounting period in which the fund
liability is incurred, if measurable, except for unmatured interest on general
long-term debt.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96; ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1702.03 Use of Accrual Basis of
Accounting.
(a)
Municipalities shall use the accrual basis for:
(1) Proprietary funds;
(2) Non-expendable trust funds;
(3) Pension trust funds; and
(4) Deferred compensation plan and other employee
benefit trust funds.
(b)
Under the accrual basis transactions shall be classified by fund and
for:
(1) Revenues recognized in the accounting period in which they are earned and
become measurable.
(2) Expenses, rather than expenditures, recognized in the period incurred,
if measurable; and
(3) Balance sheet by balance sheet account.
Source. #4940, eff 9-25-90;
ss by #6126, eff 11-23-95; ss by #6335, eff 9-24-96; ss and moved by #8179, eff
9-24-04 (from Rev 1702.02); ss by #10214, eff 10-24-12; ss by #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev
1702.04 Use of Modified Accrual Basis
of Accounting.
(a)
Municipalities shall use the modified accrual basis of accounting for all:
(1)
Governmental funds;
(2) Transfers
to and expenditures from capital reserve funds and expendable trust funds; and
(3)
Fiduciary funds.
(b) Under the modified accrual basis,
transactions shall be classified by fund and for:
(1)
Revenues recognized in the accounting period in which they become
available and measurable; and
(2)
Expenditures, rather than expenses, recognized in the accounting period
in which the fund liability is incurred, if measurable, except for unmatured
interest on general long term debt.
(c)
Municipalities
shall, for purposes of filing Report MS-535, “Financial Report of the
Budget,” use the modified accrual basis for all:
(1) Governmental funds;
(2) Transfers to and expenditures
from capital reserve funds and expendable trust funds; and
(3) Fiduciary funds.
(d) Under the modified
accrual basis, transactions shall be classified by fund and for:
(1) Revenue by revenue source;
(2) Expenditure by function; and
(3) Balance sheet by balance sheet
account.
Source. #13489, eff 11-15-22
(see Revision Note at chapter heading for Rev 1700)
Rev 1702.05 Hierarchy of
Generally Accepted Accounting Principles for Municipalities. For
general accounting in areas not addressed in this chapter, municipalities shall
follow, in descending priority sequence, the authoritative sources listed
below:
(a) The first level shall
include:
(1) GASB statements;
and
(2) GASB interpretations;
(b) The second level shall
include:
(1) GASB technical
bulletins;
(2) AICPA industry
audit and accounting guides made applicable by the AICPA and accepted for use
in governmental accounting by the GASB; and
(3) AICPA
statements of position made applicable to auditing governmental entities by the
AICPA and accepted for use in governmental accounting by the GASB;
(c) The third level shall include:
(1) GASB
emerging issues task force consensus positions; and
(2) AICPA
practice bulletins made applicable to governmental entities by the AICPA and
accepted for use in governmental accounting by the GASB;
(d)
The fourth level shall include:
(1) GASB implementation guides; and
(2) Prevalent accounting practices that are
widely recognized by public accountants and certified public accountants,
licensed under RSA 309-B, who prepare
state and local governmental financial reports consistent with generally
accepted accounting principles; and
(e)
Other sources of guidance shall include:
(1) GASB concepts statements;
(2) Private sector authoritative guidance not
applicable to state and local governments;
(3)
FASB guidelines that have not been made applicable to state and local
governmental accounting by the GASB;
(4) FASB concept statements;
(5) FASAB statements, interpretations, technical
bulletins, and concept statements;
(6) AICPA issues papers;
(7) International public sector accounting standards;
(8) International financial reporting standards;
and
(9)
Accounting textbooks, articles, or pronouncements of other professional
associations or regulatory agencies.
Source. #8179, eff 9-24-04 (from Rev 1702.03); ss by #10214, eff 10-24-12; ss
by #13489, eff 11-15-22 (formerly Rev 1702.04) (see Revision Note at chapter
heading for Rev 1700)
PART Rev 1703 CLASSIFICATION OF FUNDS AND ACCOUNT GROUPS
Rev 1703.01 Classification of Funds.
(a) Governmental funds shall consist of:
(1) A general fund, to account for all financial
resources of the municipality except those required to be accounted for in
another fund;
(2) Special revenue fund(s) to account for the
proceeds of specific revenue sources, other than expendable trusts or major
capital projects, that are legally restricted to expenditure for specified purposes;
(3) Capital project fund(s) to account for
financial resources used to acquire or construct capital facilities, other than
those financed by proprietary funds and trust funds;
(4) Permanent fund(s) to account for and report
resources restricted to the extent that only earnings and not principal may be
used for purposes to support the benefit of the municipality’s programs;
(5) Expendable trust funds established
pursuant to RSA 31:19-a; and
(6) Capital reserve and non-capital reserve
funds established under RSA 34 and RSA 35.
(b)
Fiduciary funds shall account for assets held by a municipality for
other parties that cannot be used to finance the municipality’s own operating
programs:
(1) In a trustee capacity, such as, but not
limited to:
a. Deferred compensation plan trust funds pursuant
to RSA 31:19-b;
b.
Pension trust funds; and
c. Other employee benefit trust funds established
pursuant to RSA 31:19-c; or
(2) In an agency capacity, fund(s) for:
a. Individuals;
b. Private organizations; or
c. Other governments.
(c)
Proprietary funds shall consist of:
(1) Enterprise fund(s) which shall be used to account
for operations:
a. That are financed and operated similar to private business enterprises where the intent of
the governing body is that the expenses, including depreciation, of providing goods
or services to the general public on a continuing basis are financed or
recovered primarily through user charges; or
b. Where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and net income is
appropriate for:
1. Capital maintenance;
2. Public policy;
3.
Management control;
4. Accountability; or
5. Other public purposes; and
(2) Internal service fund(s) which may be used to
account for the financing of goods or services provided on a cost reimbursement
basis by one department or agency of a municipality to other:
a. Departments or agencies of the municipality;
or
b. Other governments.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1705); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see Revision Note at chapter
heading for Rev 1700)
PART
Rev 1704 CLASSIFICATION OF REVENUE
SOURCES
Rev 1704.01 Revenue From
Taxes.
(a)
Account 3110, “Property Taxes,” shall be for compulsory charges levied
on the assessed valuation of real and personal property located within the
municipality.
(b)
Account 3120, “Land Use Change Taxes for General Fund,” shall be for
taxes assessed and levied on the full and true value of land pursuant to RSA
79-A and deposited in the general fund.
(c)
Account 3121, “Land Use Change Taxes for Conservation Fund,” shall be
for taxes assessed and levied on the full and true value of land pursuant to
RSA 79-A and deposited in the conservation fund pursuant to RSA 36-A.
(d)
Account 3180, “Resident Taxes,” shall be for taxes assessed and levied
on inhabitants of the municipality.
(e)
Account 3185, “Yield Taxes,” shall be for taxes assessed and levied on
the stumpage value at the time of timber cutting.
(f)
Account 3186, “Payments in Lieu of Taxes,” shall be for payments:
(1) Made in place of property taxes on privately
owned property; and
(2) From the general revenues of one government
to another in place of taxes it would have had to pay, had its property or
other tax base been subject to taxation by the recipient government on the same
basis as privately owned property or other tax base.
(g) Account 3187, “Excavation Tax,”
shall be for taxes assessed and levied on excavated earth pursuant to RSA 72-B.
(h)
Account 3189, “Other Taxes,” shall be for taxes assessed and levied, not
described in (a) through (g) above.
(i) Account 3190, “Interest and Penalties on Delinquent
Taxes,” shall be for:
(1) Interest on delinquent taxes from their due date to
the date of actual payment; and
(2) Costs and penalties for the payment of taxes after
their due date.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1706); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1704.02 Revenue From Licenses, Permits and Fees.
(a)
Account 3210, “Business Licenses and Permits,” shall be for revenues
from businesses and occupations required to be licensed before doing business
within the municipality’s jurisdiction.
(b)
Account 3220, “Motor Vehicle Permit Fees,” shall be for revenues from
motor vehicle permit fees levied pursuant to RSA 261.
(c)
Account 3230, “Building Permits,” shall be for revenues from the
issuance of building permits.
(d)
Account 3290, “Other Licenses, Permits, and Fees,” shall be for revenue
from licenses, permits and fees not otherwise classified in (a) through (c)
above.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1706); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.03 Revenue From the
Federal Government.
(a)
Account 3311, “Housing and Urban Renewal,” shall be for
intergovernmental revenue from the U.S. Department of Housing and Urban
Development.
(b)
Account 3312, “Environmental Protection,” shall be for intergovernmental
entity revenue from the U.S. Environmental Protection Agency.
(c) Account 3313, “Federal Emergency,” shall be
for intergovernmental entity revenue from the Federal Emergency Management
Agency.
(d) Account 3314, “Federal Drug Enforcement,”
shall be for intergovernmental and county revenue from the Federal Drug
Enforcement Administration.
(e)
Account 3319, “Other Federal Grants and Reimbursements,” shall be for
intergovernmental revenue from any other U.S. departments or agencies in the
form of operating grants, entitlements, and shared revenue, not otherwise
classified in (a) through (d) above.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1706); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1704.04 Revenue From the
State of New Hampshire.
(a)
Account 3351, “Shared Revenue - Block Grant,” shall be for
intergovernmental revenue from the state of New Hampshire pursuant to RSA 31-A.
(b)
Account 3352, “Meals and Rooms Tax Distribution - Block Grant,” shall be
for intergovernmental revenue from the state of New Hampshire pursuant to RSA
78-A:26.
(c)
Account 3353, “Highway Block Grant,” shall be for intergovernmental
revenues from the New Hampshire department of transportation pursuant
to RSA 235:23.
(d)
Account 3354, “Water Pollution Grants,” shall be for intergovernmental
revenues from the New Hampshire department of environmental services,
water division pursuant to RSA 486:1.
(e)
Account 3355, “Housing and Community Development,” shall be for
intergovernmental revenues from the New Hampshire office of strategic
initiatives.
(f)
Account 3356, “State and Federal Forest Land Reimbursement,” shall be
for intergovernmental revenues from the state of New Hampshire for
payments in lieu of property tax pursuant to RSA 227-H:17.
(g)
Account 3357, “Flood Control Reimbursement,” shall be for
intergovernmental revenues from the state of New Hampshire pursuant
to RSA 122:4.
(h)
Account 3359, “Railroad Tax Distribution,” shall be for
intergovernmental revenue from the state of New Hampshire pursuant to RSA 82:31
and RSA 228:68.
(i) Account 3360, “Water Filtration Grants,”
shall be for intergovernmental revenue from the state of New Hampshire
department of environmental services, pursuant to RSA 486-A:3.
(j) Account 3361, “Landfill
Closure Grants,” shall be for intergovernmental revenue from the state
of New Hampshire department of environmental services, pursuant to RSA
149-M:43.
(k) Account 3369, shall be for intergovernmental revenue from
the state of New Hampshire for revenue not otherwise classified in (a)
through (j) above.
Source. #6335, eff 9-24-96
(from Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.05 Revenue From
Other Local Governments.
Account 3379, “Intergovernmental Revenues
- Other,” shall be for revenues from other local governments.
Source. #6335, eff 9-24-96
(from Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.0 Revenue From
Charges For Services.
(a)
Account 3401, “Income from Departments,” shall be for revenue from
charges for services provided within the budgetary cycle, exclusive of revenues
of proprietary funds.
(b)
Account 3402, “Water Supply System Charges,” shall be for revenue from
services or water supplied from the municipal water system.
(c) Account 3403, “Sewer User Charges,”
shall be for revenue from services provided by the municipal sewer system.
(d) Account 3404, “Garbage-Refuse Charges,” shall
be for revenue from services provided by the municipal waste management system.
(e) Account 3405, “Electric User Charges,” shall
be for revenue from services provided by the municipal electric system.
(f) Account 3406, “Airport Fees,” shall be for
revenues provided by the municipal airport or aviation center from services
provided by the airport or aviation center.
(g) Account 3409, “Other Charges,” shall be for
revenue from services provided by the municipality not classified in (a) through
(f) above.
Source. #6335, eff 9-24-96
(from Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.07 Revenue from Miscellaneous Sources.
(a)
Account 3500, “Special Assessments,” shall be for amounts levied against
certain properties to defray all or part of the cost of specific capital improvements
or services deemed to benefit primarily those properties.
(b)
Account 3501, “Sale of Municipal Property,” shall be for proceeds from the
sale of any municipal property.
(c)
Account 3502, “Interest on Investments,” shall be for revenue received
as compensation for the use of the municipality’s financial resources over a period of time.
(d)
Account 3503, “Rents of Property,” shall be for revenue received as
compensation for the use of the municipality’s assets.
(e)
Account 3504, “Fines and Forfeits,” shall be for revenue received from
fines, penalties, and forfeits imposed for:
(1) The commission of statutory offenses;
(2) Violation of:
a. State administrative rules;
b. Federal regulations;
c. Enforceable local ordinances; or
d. Any combination of a. through c.;
(3) Neglect of official duty; and
(4) Confiscating deposits held as performance
guaranties.
(f)
Account 3506, “Insurance Dividends and Reimbursements,” shall be for:
(1) Monies returned from insurance premiums paid
in a prior period; or
(2) Claims for which the expenditure was incurred
in prior period.
(g)
Account 3508, “Contributions and Donations,” shall be for revenue
provided by private or public contributions.
(h) Account 3509, “Revenue from Other Miscellaneous
Sources Not Otherwise Classified,” in (a) through (g) above.
Source. #6335, eff 9-24-96
(from Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.08 Interfund Operating Transfers In.
(a)
Account 3911 shall be for transfers from revolving funds established under RSA 31:95-h
and, governmental entity transfers from recreation revolving funds established
under RSA 35-B:2.
(b)
Account 3912 shall be for transfers from special revenue funds properly
established under RSA 31:95-c.
(c)
Account 3913 shall be for transfers from capital projects funds.
(d)
Account 3914A shall be used for transfers from airport proprietary fund.
(e)
Account 3914E shall be used for transfers from electric proprietary
fund.
(f)
Account 3914O shall be used for transfers from other
proprietary fund.
(g)
Account 3914S shall be used for transfers from sewer proprietary fund.
(h)
Account 3914W shall be used for transfers from water proprietary fund.
(i) Account 3915 shall be for transfers from
capital reserve funds.
(j)
Account 3916 shall be for transfers from trust and fiduciary funds.
(k)
Account 3917 shall be for transfers from conservation funds.
Source. #6335, eff 9-24-96
(from Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1704.09 Other Financial Sources.
(a)
Account 3934, “Proceeds from Long-Term Notes, Bonds, and Other Long-Term
Financial Sources,” shall be for gross financial resources provided by
long-term notes, bonds, and other long-term financial sources.
Source. #6335, eff 9-24-96 (from
Rev 1706); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
PART
Rev 1705 CLASSIFICATION OF EXPENDITURE
AND EXPENSE FUNCTIONS AND PROGRAMS
Rev 1705.01 General Government. Expenditures for the legislative and
executive branches of government shall be as follows:
(a)
Account 4130, “Executive,” shall be for expenditures related to the
executive branch of government including services provided by:
(1) Selectmen;
(2) Mayors;
(3) Aldermen;
(4) Councilors;
(5) Managers;
(6)
Administrators;
(7) Administrative assistants; and
(8) Support staff;
(b)
Account 4140, “Election, Registration and Vital Statistics,” shall be
for expenditures related to voting, statistical and census activities conducted
by town or city clerks and their support staffs;
(c)
Account 4150, “Financial Administration,” shall be for expenditures
related to the financial and business functions of the government including:
(1) Accounting;
(2) Budgeting;
(3) Treasury;
(4) Tax collecting;
(5) Auditing;
(6) Purchasing; and
(7) Information technology;
(d)
Account 4152, “Property Assessment,” shall be for expenditures related
to the valuation of real property, including but not limited to:
(1) Revaluation of real property; and
(2) Assessing services;
(e) Account 4153, “Legal Expense,”
shall be for expenditures related to legal functions of the municipality,
including, but not limited to:
(1) Legal defense;
(2) Ordinance drafting;
(3) Legal advice; and
(4) Interpretations of statutes, contracts, and
other technical services;
(f)
Account 4155, “Personnel Administration,” shall be for expenditures
related to employee benefits not allocated to other programs, including, but
not limited to:
(1) Municipality’s share of payroll taxes;
(2) Group insurance;
(3) Retirement plan contributions;
(4) Sick leave buy-outs; and
(5) Special awards;
(g)
Account 4191, “Planning and Zoning,” shall be for expenditures related
to the control of land use and management of community resources including:
(1) Master planning;
(2) Zoning; and
(3)
Appeals;
(h)
Account 4194, “General Government Buildings,” shall be for expenditures
related to the maintenance, repairs and protection of general governmental
buildings and facilities except:
(1) Parks;
(2) Playgrounds;
(3) Recreational or cultural buildings or
(4) Other recreational facilities maintained by
the department that is directly responsible for their use;
(i) Account 4195, “Cemeteries,” shall be for
expenditures related to the care and maintenance of public cemeteries;
(j)
Account 4196, “Insurance Not Otherwise Allocated,” shall be for
expenditures for insurance coverage not allocated to other programs;
(k)
Account 4197, “Advertising and Regional Associations,” shall be for
expenditures related to:
(1) Governmental advertising;
(2)
Activities to further the growth or
development of the municipality; and
(3) Participation in regional associations
dedicated to these purposes;
(l)
Account 4198, “Contingency,” shall be for unanticipated expenditures
arising during the year, pursuant to RSA 31:98-a; and
(m)
Account 4199, “Other General Government,” shall be for expenditures for
general governmental purposes or operations not classified in (a) through (l)
above.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1707); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1705.02 Public Safety. Expenditures related to the protection of
persons and property shall be as follows:
(a)
Account 4210, “Police,” shall be for expenditures related to law
enforcement including:
(1) Traffic control;
(2) Protection of person and property;
(3) Safety;
(4) Criminal investigation; and
(5) Other police functions;
(b)
Account 4215, “Ambulances,” shall be for expenditures related to ambulance
services;
(c)
Account 4220, “Fire,” shall be for expenditures related to firefighting
including:
(1) Prevention and suppression;
(2) Inspections; and
(3) Safety training;
(d)
Account 4240, “Building Inspection,” shall be for expenditures related
to:
(1) Inspections of building plans;
(2) Inspectional services of all improvements, in
need of periodic examination, including:
a. Plumbing;
b. Electrical;
c. Gas and other utilities;
d. Boiler;
e. Elevator; and
f. Air conditioning; and
(3) Weights and measures;
(e)
Account 4290, “Emergency Management,” shall be for expenditures related
to the planning and administration of programs initiated to respond to
unforeseen or unexpected events such as, but not limited to:
(1) Acts of nature;
(2) Riots;
(3) Terrorist attack; and
(4) Other safety hazards; and
(f)
Account 4299, “Other Public Safety,” shall be for expenditures related
to public safety matters not otherwise classified in (a) through (e) above.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1707); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1705.03 Airport or Aviation Center. Expenditures related to the municipal airport
or aviation center shall be as follows:
(a)
Account 4301, “Airport Administration,” shall be for administrative
expenditures related to the maintenance and care of the municipal airport or
aviation center;
(b)
Account 4302, “Airport Operations,” shall be for expenditures related to
operating and maintaining a municipal airport or aviation center; and
(c)
Account 4309, “Other,” shall be for expenditures related to the
municipal airport or aviation center not classified in (a) or (b) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.04 Highways and Streets. Expenditures related to the maintenance and
care of highways, streets, and bridges shall be as follows:
(a)
Account 4311, “Highway Administration,” shall be for administrative
expenditures related to the maintenance and care of:
(1) Highways;
(2) Streets; and
(3) Bridges;
(b)
Account 4312, “Highways and Streets,” shall be for expenditures related
to roadways and walkways including:
(1) Paving;
(2) Snow removal;
(3) Street cleaning; and
(4) Maintenance of roads, curbs and gutters,
storm drains, gravel paths and sidewalks;
(c)
Account 4313, “Bridges,” shall be for expenditures related to the maintenance
and repairs of:
(1)
Bridges;
(2) Viaducts;
(3) Grade separations;
(4) Trestles; and
(5) Railroad crossings;
(d)
Account 4316, “Street Lighting,” shall be for expenditures related to
street lighting, including:
(1) Utility charges; and
(2) Maintenance, replacement, and repairs of:
a. Fixtures; and
b. Lamps; and
(e)
Account 4319, “Other Highway, Streets, and Bridges,” shall be for
expenditures related to highway, street and bridge activities not classified in
(a) through (d) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.05 Sanitation. Expenditures related to the removal and
disposal of sewage and other waste materials shall be as follows:
(a)
Account 4321, “Sanitation Administration,” shall be for administrative
expenditures related to sanitation activities;
(b)
Account 4323, “Solid Waste Collection,” shall be for expenditures
related to:
(1) Garbage and other refuse collection; and
(2) Delivery to the disposal facility;
(c)
Account 4324, “Solid Waste Disposal,” shall be for expenditures related
to the disposal of garbage and other refuse including:
(1) Landfill operations;
(2) Incineration;
(3) Recycling; and
(4) Other disposal methods;
(d)
Account 4325, “Solid Waste Facilities Clean-Up,” shall be for
expenditures related to the clean-up of solid waste facilities including:
(1) Landfill caps; and
(2) Hazardous waste clean-up;
(e)
Account 4326, “Sewage Collection and Disposal,” shall be for
expenditures related to:
(1) Collection and disposal of sewage; and
(2) Waste water
treatment; and
(f)
Account 4329, “Other Sanitation,” shall be for expenditures for other
sewer or solid waste activities not classified in (a) through (e) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev
1705.06 Water Distribution and Treatment. Expenditures
related to the treatment, distribution, and conservation of water shall be as
follows:
(a)
Account 4331, “Water Administration,” shall be for administrative
expenditures for water:
(1) Treatment;
(2) Distribution; and
(3) Conservation activities;
(b)
Account 4332, “Water Services,” shall be for expenditures related to the
distribution of water;
(c) Account 4335, “Water Treatment,”
shall be for expenditures related to the preservation and treatment of water
and the costs of operating a water treatment facility;
(d)
Account 4338, “Water Conservation,” shall be for expenditures related to
water conservation programs or activities; and
(e)
Account 4339, “Other Water,” shall be for expenditures related to other
water activities not classified in (a) through (d) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12;
ss by #13489, eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.07 Electric. Expenditures related to either the generation
of or sale of electricity by the municipality to customers shall be as follows:
(a)
Account 4351, “Electric Administration,” shall be for administrative
expenditures related to:
(1) The generation of electricity for resale;
(2) The purchase of electricity for resale; and
(3) The resale of electricity;
(b)
Account 4352, “Generation,” shall be for expenditures related to the
production of electricity by municipal assets;
(c) Account 4353, “Purchase
Costs,” shall be for expenditures to purchase electricity from third party
providers for resale;
(d) Account 4354, “Electric
Equipment Maintenance,” shall be for expenditures related to:
(1) The
maintenance of generating equipment; and
(2) The
maintenance of electricity distribution equipment owned by the municipality;
and
(e) Account 4359, “Other Electric
Costs,” shall be for expenditures for electrical purposes not classified in (a)
through (d) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see Revision
Note at chapter heading for Rev 1700)
Rev 1705.08 Health. Expenditures
related to the conservation and improvement of public health shall be as
follows:
(a) Account 4411, “Health Administration,”
shall be for administrative expenditures related to regulatory and inspection activities
essential to the preservation and promotion of improved public health;
(b) Account 4414, “Pest Control,”
shall be for expenditures related to:
(1) Control
of animals, insects, and rodents; and
(2) Prevention
and treatment of diseases there from;
(c) Account 4415, “Health Agencies
and Hospitals,” shall be for expenditures related to services and operations
of:
(1) Public
health clinics;
(2) Municipal
hospitals;
(3) Long
term care facilities; and
(4) Rehabilitation
centers; and
(d) Account 4419, “Other Health,”
shall be for expenditures for health programs not classified in (a) through (c)
above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.09 Welfare. Expenditures
related to public assistance for individuals unable to provide essential needs
for themselves shall be as follows:
(a) Account 4441, “Welfare Administration,”
shall be for administrative expenditures related to welfare activities;
(b) Account 4442, “Direct Assistance,”
shall be for expenditures for public assistance to recipients unable to provide
essential needs for themselves;
(c) Account 4444, “Intergovernmental
Welfare Payments,” shall be for expenditures paid to agencies of another
government providing services including but not limited to:
(1) Soup
kitchens;
(2) Day
care centers;
(3) Housing
assistance centers;
(4) Public
elderly care centers; and
(5) Orphanages;
(d) Account 4445, “Vendor Payments,”
shall be for expenditures to private individuals or organizations that provide
public assistance; and
(e) Account 4449, “Other Welfare,”
shall be for expenditures for goods or services not classified in (a) through
(d) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.10 Culture and
Recreation. Expenditures for cultural and recreational
activities maintained for the benefit of residents and visitors shall be as
follows:
(a) Account 4520, “Parks and
Recreation,” shall be for expenditures for maintenance and administrative costs
related to:
(1) Recreational
activities;
(2) Public
parks;
(3) Playgrounds;
(4) Walking
paths;
(5) Bike
trails;
(6) Tennis
courts;
(7) Golf
courses;
(8) Arenas;
(9) Swimming
areas; and
(10) Recreational
or cultural buildings;
(b) Account 4550, “Library,”
shall be for expenditures related to the operations and maintenance of the public
library system and facilities;
(c) Account 4583, “Patriotic
Purposes,” shall be for expenditures related to public celebrations for
holidays and other purposes; and
(d) Account 4589, “Other Culture
and Recreation,” shall be for expenditures for culture and recreation
activities not classified in (a) through (c) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.11 Conservation. Expenditures related to the conservation and
development of natural resources shall be as follows:
(a) Account 4611, “Conservation
Administration,” shall be for administrative expenditures related to conservation
activities;
(b) Account 4612, “Purchase
of Natural Resources,” shall be for expenditures related to the acquisition of
natural resources including:
(1) Water;
(2) Soil;
(3) Forest;
and
(4) Land;
and
(c) Account 4619, “Other Conservation,”
shall be for expenditures related to the preservation, conservation and
development of natural resources not classified in (a) and (b) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.12 Redevelopment
and Housing. Expenditures related to the planning and provision
of adequate housing and the redevelopment of substandard and blighted physical
facilities shall be as follows:
(a) Account 4631, “Redevelopment and Housing Administration,” shall be
for administrative expenditures related to redevelopment and housing activities;
and
(b) Account 4632, “Redevelopment
and Housing,” shall be for expenditures related to redevelopment and
housing.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.13 Economic Development. Expenditures
related to the economic development of the municipality shall be as follows:
(a) Account 4651, “Economic
Development Administration,” shall be for administrative expenditures related
to economic development activities;
(b) Account 4652, “Economic
Development,” shall be for expenditures to promote economic growth and development;
and
(c) Account 4659, “Other Economic
Development,” shall be for expenditures not classified in (a) through (b)
above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.14 Debt Service. Expenditures
related to interest and principal payments on long term debt shall be as
follows:
(a) Account 4711, “Principal
- Long Term Bonds, Notes, and Other Debt,” shall be for expenditures related to
the payment and retirement of long-term bonds, notes and other debt;
(b) Account 4721, “Interest
- Long Term Bonds, Notes, and Other Debt,” shall be for expenditures related to
the payment of interest associated with long-term bonds, notes, and other debt;
(c) Account 4723, “Interest
on Tax and Revenue Anticipation Notes,” shall be for expenditures related to
payment of interest on short-term borrowing for less than one year; and
(d) Account 4790, “Other Debt
Service Charges,” shall be for expenditures for interest and other financing charges
not associated with debt obligations including but not limited to:
(1) Late
payment penalties;
(2) Fiscal
agents’ fees; and
(3) Issuance
costs.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.15 Capital
Outlay. Expenditures related to capital outlays shall be as
follows:
(a) Account 4901, “Land,” shall
be for expenditures related to the acquisition or improvement of land;
(b) Account 4902, “Machinery,
Vehicles, and Equipment,” shall be for expenditures related to the acquisition
of government owned vehicles and equipment not allocated to other functions;
(c) Account 4903, “Buildings,”
shall be for expenditures related to the:
(1) Acquisition;
(2) Repair;
(3) Renovation;
or
(4) Reconstruction
or construction of a public building not allocated to other functions; and
(d) Account 4909, “Improvements
Other Than Buildings,” shall be for expenditures related to capital project
activity that is not classified in (a) through (c) above.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.16 Interfund
Operating Transfers Out. Financial outflows to other funds shall
be as follows:
(a)
The account 4911 classification shall be used for transfers to revolving
funds established under RSA 31:95-h or RSA 35-B:2;
(b)
The account 4912 classification shall be used for transfers to special
revenue funds properly established under RSA 31:95-c;
(c)
The account 4913 classification shall be used for transfers to capital
projects funds;
(d)
The account 4914A classification shall be used for transfers to airport proprietary
fund;
(e)
The account 4914E classification shall be used for transfers to electric
proprietary fund;
(f)
The account 4914O classification shall be used for transfers to other proprietary
fund;
(g)
The account 4914S classification shall be used for transfers to sewer proprietary
fund;
(h)
The account 4914W classification shall be used for transfers to water proprietary
fund;
(i) The account 4915 classification shall be used
for transfers to capital reserve funds;
(j)
The account 4916 classification shall be used for transfers to
expendable trust funds, except for health maintenance trust funds;
(k)
The account 4917 classification shall be used for transfers to health
maintenance trust funds formed pursuant to RSA 31:19-a, V;
(l) The account 4918 classification shall be used
for transfers to nonexpendable trust funds; and
(m)
The account 4919 classification shall be used for transfers to any
fiduciary funds.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
Rev 1705.17 Payment to
or Property Tax Assessments on Behalf of Other Governments. Payments
made to other governmental units shall be as follows:
(a) Account 4931 shall be
for taxes assessed for the county;
(b) Account 4932 shall be
for taxes assessed for precincts or village districts;
(c) Account 4933 shall be
for taxes assessed for school districts;
(d) Account 4934 shall be
for taxes assessed for the state; and
(e) Account 4939 shall be for
payments to other governments.
Source. #6335, eff 9-24-96
(from Rev 1707); ss by #8179, eff 9-24-04; ss by #10214, eff 10-24-12; ss by #13489,
eff 11-15-22 (see Revision Note at chapter heading for Rev 1700)
PART Rv 1706 CLASSIFICATION OF BALANCE SHEET ACCOUNTS FOR
REPORTING ON REPORT MS-535, FINANCIAL REPORT OF THE BUDGET
Rev
1706.01 Classification of Assets and Other Debits. A
municipality shall report and classify probable future economic benefits
obtained or controlled by a municipality as a result of past transactions or events as
follows:
(a) Account
1010, “Cash and Equivalents,” shall be for:
(1) Cash on hand;
(2) Checks, money
orders, or banker’s drafts on hand;
(3) Demand deposits with
financial institutions; or
(4) Investments readily
convertible to known amounts of cash and that will mature within 3 months of acquisition;
(b) Account
1030, “Investments,” shall be for securities that provide revenues in the form
of interest and dividends;
(c) Account
1080, “Taxes Receivable,” shall be for the uncollected portion of taxes the
municipality has levied;
(d) Account
1110, “Tax Liens Receivable,” shall be for legal claims against property that
have been exercised due to nonpayment of:
(1) Delinquent taxes;
(2) Interest and
penalties; and
(3) The costs of
converting delinquent taxes into tax liens;
(e) Account
1150, “Accounts Receivable,” shall:
(1) Be for amounts owed
on open accounts from private individuals or organizations for goods and
services furnished by a government; and
(2) Not be amounts due
from other funds or from other governments;
(f) Account
1260, “Due from Other Governments,” shall be for amounts owed to the municipality
from another government representing charges for:
(1) Goods and services;
(2) Loans and
intergovernmental grants;
(3) Entitlements;
(4) Shared revenues; and
(5) Payments in lieu of taxes;
(g) Account
1310, “Due from Other Funds,” shall be for amounts owed to one municipal fund
from another municipal fund representing charges for:
(1) Goods and services;
and
(2) Interfund advances
to another municipal fund;
(h) Account
1400, “Other Current Assets,” shall be for assets, not included elsewhere,
whose economic benefit shall be converted to cash or used to meet a current
liability within one accounting cycle;
(i) Account 1610, “Land and Improvements,” shall
be for:
(1) Land purchased or
otherwise acquired; and
(2) All improvements
made to ready the land for use, net of any applicable depreciation;
(j) Account
1620, “Buildings,” shall be for:
(1) Buildings purchased
or otherwise acquired;
(2) All expenditures
related to construction of buildings, or improvements made to extend the life
of the structure; and
(3) The capitalized
costs of leased property if the conditions of the lease meet the criteria specified
in FASB statements and interpretations, net of any depreciation;
(k) Account
1640, “Machinery, Vehicles, and Equipment,” shall be for:
(1) Machinery and
equipment purchased or otherwise acquired;
(2) All expenditures for
the construction of machinery and equipment; and
(3) The capitalized
costs of leased machinery and equipment if the conditions of the lease meet the
criteria specified in FASB statements and interpretations, net of any depreciation;
(l) Account
1650, “Construction in Progress,” shall be for the cost of construction
undertaken but not yet completed;
(m) Account
1660, “Improvements Other Than Buildings,” shall be for all expenditures for
improvements which are immovable, such as:
(1) Roads, bridges, and curbs;
(2) Gutters, streets,
and sidewalks;
(3) Drainage systems;
and
(4) Exterior lighting systems;
(n) Account
1670, “Tax Deeded Property,” shall be for the value of properties acquired by
the tax lien process as represented by the amounts of:
(1) Outstanding taxes,
penalties, and interest;
(2) Costs of identifying
mortgagees and statutory fees; and
(3) Other incidental costs
incurred between the execution of the lien and the recording of the deed; and
(o) Account
1700, “Other Assets,” shall be for intangible assets and other assets, not
classified in (a) through (n) above, whose economic benefit shall be converted
to cash or used to meet liabilities at some future time beyond the next
accounting cycle.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1708); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1706.02 Liabilities. Probable
future sacrifices of economic benefits arising from present obligations of a
municipality to transfer assets or provide services to other entities in the
future as a result of past transactions or events
shall be classified as follows:
(a) Account 2020, “Warrants
and Accounts Payable,” shall be for balances owed to others for:
(1) Goods;
(2) Supplies,
(3) Services
purchased on open accounts;
(4) Payroll;
and
(5) Deductions
payable;
(b) Account 2030, “Compensated
Absences Payable,” shall be for balances arising through accounting recognition
of unpaid costs that come into existence in the current period which will be
discharged at a future time, such as but not limited to, earned time for:
(1) Vacation;
(2) Illness;
and
(3) Holidays;
(c) Account 2050, “Contracts
Payable,” shall be for amounts due on contracts for goods and services,
including retainage, furnished to a government;
(d) Account 2070, “Due to Other
Governments,” shall be for amounts owed by the municipality to another government,
such as:
(1) Goods
and services;
(2) Loans
and intergovernmental grants;
(3) Entitlements;
(4) Shared
revenues; or
(5) Payments
in lieu of taxes;
(e) Account 2075, “Due to School
Districts,” shall be for amounts owed by the municipality to a school district;
(f) Account 2080, “Due to Other
Funds,” shall be for amounts owed by one municipal fund to another municipal
fund representing charges for:
(1) Goods
and services, and
(2) Interfund
advances from another fund;
(g) Account 2220, “Deferred
Revenue,” shall be for amounts for which asset recognition requirements have been
met, but for which revenue recognition criteria have not yet been met, in
accordance with Rev 1702.02(a)(1), or Rev 1702.02(b)(1);
(h) Account 2230, “Notes Payable
- Current,” shall be for the face value of notes due within one year, including:
(1) Tax
anticipation notes payable; and
(2) Revenue
anticipation notes payable;
(i) Account
2250, “Bonds Payable - Current,” shall be for the face value of bonds due
within one year;
(j) Account 2260, “Capital Leases Payable - Current,”
shall be for the current portion of the discounted present value of total
future stipulated payments on any lease-purchase agreements; and
(k) Account 2270, “Other Payables,”
shall be for liabilities, not otherwise classified in
(a) through (j) above, which shall require the sacrifice of economic
benefits within one accounting cycle.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1708); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
Rev 1706.03 Fund Equity
and Other Credits. Fund equity and other credits shall be for
residual interest in the assets of a fund that remains after deducting its
liabilities and classified as follows:
(a) Account 2440, “Nonspendable Fund Balance,” shall be for segregation of a
portion of a fund balance for non-cash items such as inventories or prepaid items;
(b) Account 2450, “Restricted
Fund Balance,” shall be for segregation of a portion of a fund balance set
apart for funds legally restricted such as, but not limited to, a grant;
(c) Account 2460, “Committed
Fund Balance,” shall be for segregation of a portion of a fund balance set
apart by the legislative body for a particular purpose such as, but not limited
to, the unexpended portion of a non-lapsing special warrant article, capital
reserve fund, or expendable trust fund;
(d) Account 2490, “Assigned
Fund Balance,” in the general fund shall be for segregation of a portion
of a fund balance for a specific future use such as, but not limited to,
commitments related to unperformed contracts or encumbrances;
(e) Account 2530, “Unassigned,”
in the general fund shall be for the unassigned residual interest in the
assets of a fund that remains after deducting its liabilities, but shall only
be used for a deficit in all other funds;
(f) Account 2610, “Municipal
Contributed Capital,” shall be for permanent contribution by a municipality to
a proprietary fund; and
(g) Account 2620, “Other Contributed
Capital,” shall be for permanent contribution by entities other than the municipality
to a proprietary fund.
Source. #4940, eff 9-25-90;
ss by #6335, eff 9-24-96 (from Rev 1708); ss by #8179, eff 9-24-04; ss by
#10214, eff 10-24-12; ss by #13489, eff 11-15-22 (see
Revision Note at chapter heading for Rev 1700)
PART Rev 1707 FORMS AND REPORTS REQUIRED BY RSA
21-J:34
Rev 1707.01 Municipality Reporting.
(a)
All reports required by the department shall be certified and shall be
timely filed in accordance with:
(1) RSA 21-J:34;
(2) Statutes addressing specific reports; or
(3) Requirements established by these rules.
(b)
All reports required by the department shall be completed utilizing the
department uniform chart of accounts pursuant to RSA 21-J:17.
Source. (See Revision Note at chapter heading for Rev
1700) #13489, eff 11-15-22
Rev 1707.02 Report MS-1, Summary Inventory of
Valuation.
(a)
The MS-1, “Summary Inventory of Valuation,” shall be completed and
submitted utilizing the department web portal (“equalization mosaic system”
available at https://ratiostudy.org).
(b)
The MS-1 shall be certified by the majority of
the governing body or the assessing officials, or by their authorized designee,
and submitted to the department on or before September 1.
(c)
If the MS-1 cannot be submitted on or before September 1, the governing
body or the assessing officials, or their authorized designee, shall submit an
MS-1 extension request.
(d)
The records of designee authorization shall be maintained by the
governing body or assessing officials.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.03 Report MS-1V, Summary Inventory of
Valuation for Precincts or Village Districts.
(a)
The MS-1V, “Summary Inventory of Valuation,” for village districts shall
be completed and submitted utilizing the department’s web portal (“equalization
mosaic system” available at https://ratiostudy.org). Precincts shall also
complete and submit the MS-1V utilizing the department’s web portal.
(b) The governing body or assessing
officials, or their authorized designee, shall identify the unit of government
and the valuation for any precinct, village district, or school district which
differs from that of the town or city.
(c) The MS-1V shall be certified by the majority of the governing body or the assessing
officials, or by their authorized designee, and submitted to the department on
or before September 1.
(d)
The records of designee authorization shall be maintained by the
governing body or assessing officials.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.04 Report MS-6c, Proposed Budget of the City.
(a)
The MS-6c, “Proposed Budget,” shall be completed and submitted utilizing
the MTRSP.
(b) The MS-6c shall be certified by the majority of the governing body or, by their authorized
designee, and submitted to the department within 20 days of the close of the
meeting.
(c)
The records of designee authorization shall be maintained by the
governing body.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.05 Report MS-9, Report of Trust
and Capital Reserve Funds.
(a)
The MS-9, “Report of Trust and Capital Reserve Funds,” shall be
completed and submitted utilizing the Trustee of Trust Fund Portal at
www.nhttf.org.
(b) The MS-9 shall include each fund
and be certified by the majority of the trustees of
the trust funds and submitted on or before March 1 if the municipality operates
on a calendar year or by September 1 if the municipality operates on an
optional fiscal year.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.06 Report MS-10, Report of Trust Fund Investments.
(a)
The MS-10, “Report of Fund Investments,” shall be completed and
submitted utilizing the Trustee of Trust Fund Portal at www.nhttf.org.
(b) The MS-10 shall include the trust fund
investments and shall be certified by the majority of
the trustees of the trust funds and submitted on or before March 1 if the municipality
operates on a calendar year or by September 1 if the municipality operates on
an optional fiscal year.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.07 Report MS-50, Treasurer’s Report of Borrowing.
(a)
The MS-50, “Treasurer’s Report of Borrowing – RSA 33:14,” is available
at the department’s website at https://www.revenue.nh.gov/forms.town-city.htm.
(b) The MS-50 shall be certified and
submitted utilizing the MTRSP by the treasurer within 10 days of after the
delivery of an issue of bonds or notes pursuant to RSA 33:14.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.08 Report MS-123, Report of Town/City/Village
Officials.
(a)
The MS-123, “Report of Town/City/Village Officials,” is available at the
department’s website at https://www.revenue.nh.gov/forms.town-city.htm.
(b)
The MS-123 shall be certified and submitted utilizing the MTRSP by the
town clerk within 20 days after election or appointment pursuant to RSA 41:19.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.09 Report MS-232, Municipal Entity Report of
Appropriations Actually Voted.
(a)
The MS-232, “Report of Appropriations Actually Voted,” shall be completed
and submitted utilizing the MTRSP.
(b) The MS-232 shall be certified and
submitted by the majority of the governing body, or by
their authorized designee, to the department within 20 days of the legislative
body vote.
(c)
The records of designee authorization shall be maintained by the
governing body.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.10 Report MS-434, Revised Estimated Revenues.
(a)
The MS-434, “Revised Estimated Revenues,” shall be completed and
submitted utilizing the MTRSP.
(b) The MS-434 shall be certified and
submitted by the majority of the governing body or, their
authorized designee, to the department by September 1.
(c)
The records of designee authorization shall be maintained by the
governing body.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.11 Report MS-535, Financial Report of the Municipal
Entity Budget.
(a)
The MS-535, “Financial Report of the Budget,” shall be completed and
submitted utilizing the MTRSP.
(b)
The MS-535 shall be certified and submitted by the
majority of the governing body to the department on or before April 1 if
the municipal entity operates on a calendar year or by September 1 if the
municipal entity operates on an optional fiscal year.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.12 Report MS-636, Budget of the Town,
Unincorporated Place or Village District.
(a)
The MS-636, “Proposed Budget,” shall be completed and submitted utilizing
the MTRSP by entities which have not adopted the provisions of RSA 32:14
through RSA 32:24.
(b)
The MS-636 shall be certified and submitted by the
majority of the governing body to the department within 20 days of the
annual or special meeting pursuant to RSA 32:5.
(c)
The MS-636 shall be posted with the annual or special meeting warrant.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
Rev 1707.13 Report MS-737, Budget
of a Town or Village District with a Municipal Budget Committee.
(a)
The MS-737, “Proposed Budget,” shall be completed and submitted utilizing
the MTRSP by entities which have adopted the provisions of RSA 32:14 through
RSA 32:24.
(b)
The MS-737 shall be certified and submitted by the
majority of the budget committee to the department within 20 days of the
annual or special meeting pursuant to RSA 32:16.
(c)
The MS-737 shall be posted with the annual or special meeting warrant.
Source. (See Revision Note at chapter heading for Rev
1700) #13489,
eff 11-15-22
APPENDIX
Rule |
Specific State
Statute which the Rule is Intended to Implement |
Rev 1701.01 –
1701.11 |
RSA 21-J:13, IV |
Rev 1701.12 |
RSA 21-J:13, IV;
21:48 |
Rev 1701.13 |
RSA 21-J:13, IV |
Rev 1701.14 |
RSA 21-J:13, IV;
21:47 |
Rev 1701.15 –
1701.18 |
RSA 21-J:13, IV |
|
|
Rev 1702.01-1702.05 |
RSA 21-J:13, IV |
|
|
Rev 1703.01 |
RSA 21-J:13, IV;
21:48 |
|
|
Rev 1704.01 |
RSA 21-J:13, IV;
RSA 36-A:5, III; RSA 79-A:7 |
Rev 1704.02 |
RSA 21-J:13, IV;
RSA 261:153 |
Rev 1704.03 |
RSA 21-J:13, IV |
Rev 1704.04 |
RSA 21-J:13, IV;
RSA 31-A:1; RSA 78-A: 26; RSA 82:31; RSA 122:4; RSA 149-M:43; RSA 227-H:17;
RSA 228:68; RSA 235:23; RSA 486:1; RSA 486-A:3 |
Rev 1704.05 –
1704.07 |
RSA 21-J:13, IV |
Rev 1704.08 |
RSA 21-J:13, IV;
RSA 31:95-h; RSA 31:95-c ; RSA 35-B:2 |
Rev 1704.09 |
RSA 21-J:13, IV |
|
|
Rev 1705.01 |
RSA 21-J:13, IV;
RSA 31:98-a |
Rev 1705.02 –
1705.15 |
RSA 21-J:13, IV |
Rev 1705.16 |
RSA 21-J:13, IV;
RSA 31:19-a, V; RSA 31:95-c; RSA 31:95-h; RSA 35-B:2 |
Rev 1705.17 |
RSA 21-J:13, IV |
|
|
Rev 1706 |
RSA 21-J:13, IV |
|
|
Rev 1707.01 |
RSA 21-J:13, IV;
RSA 21-J:17; RSA 21-J:34 |
Rev 1707.02 –
1707.06 |
RSA 21-J:13, IV |
Rev 1707.07 |
RSA 21-J:13, IV;
RSA 33:14 |
Rev 1707.08 |
RSA 21-J:13, IV;
RSA 41:19 |
Rev 1707.09 –
1707.11 |
RSA 21-J:13, IV |
Rev 1707.12 |
RSA 21-J:13, IV;
RSA 32:5; RSA 32:14 – 32:24 |
Rev 1707.13 |
RSA 21-J:13, IV;
RSA 32:14 – 32:24 |