CHAPTER He-C 200 RULES OF PRACTICE AND PROCEDURE
Statutory Authority:
RSA 541-A:16, I, RSA 541-A:30-a, and 126-A:5,
VIII
PART He-C 201 PURPOSE, DEFINITIONS AND PRELIMINARY
MATTERS
He-C
201.01 Purpose. The purpose of this chapter is to provide
uniform practices and procedures to implement the provisions of RSA 541-A:16, I, and RSA 126-A:5, VIII concerning appeals of
decisions made by the department. The
provisions of these rules concerning hearings are intended to supplement the
procedures established by RSA 541-A and any procedure established under any
statute implemented by the department.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.02 Definitions.
(a) “Administrative appeals unit (AAU)” means the
unit of the department that receives appeal requests, schedules proceedings,
conducts prehearing conferences and hearings and issues decisions for the
department.
(b) “Appeal”
means a request by a person adversely affected by a department decision or
action to review that decision or action in accordance with the provisions of
RSA 126-A:5, VIII.
(c) “Appellant”
means any person requesting an appeal under RSA 126-A:5,
VIII.
(d)
“Commissioner” means the commissioner of the department of health and
human services.
(e)
“Department” means the
(f) “Exhibit”
means an item of physical evidence that
is submitted for entry into the record of an appeal, including, but not limited to, a document,
photograph, computer printout, diagram, audio or video recording or other
object.
(g) File” means to provide an appeal, petition,
motion, exhibit, memorandum, e-mail or other thing to the department so that it
is in the department’s physical possession.
(h) “Good cause” means any circumstance beyond a
person’s control that prevents that person from attending a hearing, complying
with an order or taking some required action, including:
(1) A death in the person’s immediate family;
(2) Personal injury or serious illness of the
person or an immediate family member; or
(3) Another compelling reason or justification.
(i) “Hearing” means “adjudicative proceeding” as
defined by RSA 541-A:1, I, namely “the procedure to be followed in contested
cases, as set forth in RSA 541-A:31 through RSA 541-A:36.”
(j) “Independent review” means the non-adjudicatory
process leading to a decision on an administrative appeal provided for by RSA
126-A:5, VIII.
(k) “Motion”
means any request by a party to a proceeding for an order relating to that
proceeding.
(l) “Non-adjudicatory public hearing” means hearings held
by the department to receive public comment on proposed rules.
(m) “Party”
means “party” as defined in RSA 541-A:1, XII, namely “each person or agency
named or admitted as a party, or properly seeking and entitled as a right to be
admitted as a party.”
(n) “Person”
means “person” as defined in RSA
541-A:1, XIII, namely “any individual, partnership, corporation, association,
governmental subdivision, or public or private organization of any character
other than an agency.”
(o) “Presiding officer”
means “presiding officer” as defined by RSA 541-A:1, XIV, namely “that
individual to whom the agency has delegated the authority to preside over a
proceeding, if any otherwise it shall mean the head of the agency.”
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.03 Time
Limit for Appeals.
(a) Unless
otherwise specifically provided in applicable federal or state law, or other
department administrative rules which set a different time limit, appeals shall
be submitted within 30 days after the date:
(1) The
department’s notice of decision was issued, if applicable; or
(2) Of the
department’s notice to the appellant of its action if a notice of decision was
not issued.
(b) The time
limits for filing appeals shall not be waived unless the appellant establishes
good cause for the non-compliance.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.04 Failure
to Comply with Rules or Orders.
(a) When a
party fails to comply with the rules in this chapter or with an order from a presiding officer, the presiding officer shall take one or more of the
following actions, as appropriate:
(1) Allow additional time for compliance
if no other party is prejudiced by this action;
(2) Refuse to accept a non-compliant
document for filing;
(3) Deny or conditionally deny the
non-compliant application, petition, appeal or motion;
(4) Issue an order or decision adverse to a
non-compliant party;
(5) Terminate the hearing, if the non-compliance
disrupts the hearing;
(6) Continue with the appeal process, after
issuing a warning of the potential consequences under this rule to the
non-compliant party; or
(7) Issue a “show cause” order requiring a
non-compliant party to demonstrate good cause for the non-compliance.
(b) If good cause is not established after a show cause
order was issued, the presiding officer shall:
(1) Issue a decision or order adverse to the
non-compliant party; or
(2) Take other action as justice and equity
require.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.05 Appointment
and Authority of Presiding Officer.
(a) All hearings
and independent reviews shall be conducted by a presiding officer appointed by
the commissioner to implement the
appeals process under RSA 126-A:5, VIII.
(b) Presiding
officers shall make final decisions on behalf of the commissioner in any administrative
appeal under RSA 126-A:5, VIII, unless the commissioner orders otherwise in a
particular matter.
(c) A presiding
officer shall, as necessary:
(1) Facilitate
an informal resolution of an appeal;
(2) Regulate
and control the course of a hearing;
(3) Administer
oaths and affirmations;
(4) Receive
relevant exhibits and testimony, and exclude irrelevant, immaterial or unduly
repetitious evidence;
(5) Dispose of
procedural requests, including adjournments or continuances, at the request of
a party or on the presiding officer's own motion;
(6) Question
any person who testifies;
(7) Cause a
complete record of any hearing to be made, as specified in RSA 541-A:31, VI;
(8) Take
official notice as specified in RSA 541-A:33, V; and
(9) Take any
other action consistent with applicable statutes and rules necessary to conduct
a proceeding and complete the record in a fair and timely manner.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.06 Withdrawal
of Presiding Officer.
(a) Upon a
presiding officer’s own motion, or upon the motion or request of any party, a
presiding officer shall, for good cause or to avoid the appearance of
impropriety or lack of impartiality, withdraw from any appeal governed by this
chapter.
(b) For
purposes of this section, good cause shall include, but not be limited to, the
following:
(1) Submission
of documents or sworn statements which establish that the presiding officer has
previously participated in any department decision affecting any party to the
appeal, other than by presiding over any prior appeal by the same party;
(2) Submission
of documents or sworn statements which establish that the presiding officer has
served as the supervisor of department staff participating in the decision or
action under appeal within the immediately preceding 2 calendar years; or
(3) Submission
of documents or sworn statements which establish any other fact which would
cause a reasonable person to conclude that the presiding officer’s impartiality
can be questioned.
(c) The mere
fact that the presiding officer is an employee of the department shall not be
considered grounds for withdrawal from any appeal.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.07 Computation
of Time.
(a) Unless otherwise
specified, all time periods referenced in this chapter shall be calendar days.
(b) Computation
of any period of time referred to in these rules shall begin with the day after
the action which sets the time period in effect, and shall include the last day
of the period so computed.
(c) If the last
day of the period so computed falls on a Saturday, Sunday or legal holiday,
then the time period shall be extended to include the first business day
following the Saturday, Sunday or legal holiday.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 201.08 Waiver
or Suspension of Procedural Rules.
(a) Upon the
presiding officer’s own motion or based upon a motion from a party, the presiding
officer shall waive any requirement or limitation imposed by this chapter when:
(1) The
affected parties have been notified of the proposed waiver and given an
opportunity to object;
(2) The waiver
would likely promote the fair, accurate and efficient resolution of issues
pending before the department; and
(3) The waiver
does not conflict with any statute.
(b) If any
provision of this chapter is determined by the presiding officer to conflict with
any federal procedural requirement with which the department has agreed to
comply:
(1) That
provision shall be deemed to be waived in favor of the applicable federal
procedural requirement for purposes of each hearing involving questions subject
to that federal procedural requirement; and
(2) The
presiding officer shall note such waiver in the record of the hearing.
Source. #6986, eff 4-24-99; ss by #8866-A, eff
4-13-07
He-C 201.09 Role
of Department Staff in Hearings, Including Enforcement or Disciplinary Hearings. Department staff responsible for presenting
the department’s case in any hearing, including enforcement or disciplinary
hearings, except for those who are attorneys serving solely as department
counsel in the hearing, shall be considered parties to the hearing.
Source. #6986, eff 4-24-99; ss by #8866-A, eff
4-13-07
He-C 201.10 Role
of Complainants in Enforcement or Disciplinary Hearings.
(a) For the
purposes of this section, “complainant” means a person who prompted an
investigation or filed a complaint that resulted in a department decision
adverse to a second person.
(b) Unless
called as witnesses or granted intervenor status
under He-C 203.06, complainants shall have no role in enforcement or
disciplinary hearings.
Source. #8866-A,
eff 4-13-07
He-C 201.11 Ex
Parte Communication.
(a) For purposes of this section, “ex parte communication” shall mean any
communication prohibited by RSA 541-A:36.
(b) Parties are prohibited from all forms of ex
parte communication with presiding officers while an appeal is
pending, including, but not limited to, written, telephonic, voice-mail,
facsimile, e-mail, and face-to-face communications.
Source. #8866-A,
eff 4-13-07
He-C
201.12 Cooperation Required.
(a) Agents of
the department, and persons other than department employees paid in whole or in
part with funds which come from the department shall cooperate with a presiding
officer conducting an independent review, prehearing conference, or hearing.
(b) Agents of
the department who fail to cooperate or comply with orders issued by presiding
officers shall be subject to disciplinary action in accordance with applicable
internal policies of the department or rules of the division of personnel,
department of administrative services.
Source. #8866-A,
eff 4-13-07
He-C 201.13 Applicability
in Certain Hearings.
(a) References
to the department in He-C 200 shall include the department’s contract service
providers when they are participating in appeal proceedings affecting any individual
applying for or receiving services, as described in RSA 126-A:5, III.
(b) This
section shall not be interpreted to apply in any proceeding under He-C 200
where such contract service provider is involved as a party or intervenor adverse to the department.
Source. #8866-A,
eff 4-13-07
PART He-C 202
ISSUANCE, FILING AND SERVICE OF DOCUMENTS
He-C 202.01 Date
of Issuance or Filing.
(a) All decisions,
orders, notices or other correspondence or documents issued by or at the
direction of the department shall be deemed to have been issued on the date
noted on the document, except that any party or intervenor
shall be given an opportunity to prove otherwise at the hearing.
(b) All
applications, notices, orders, petitions, correspondence, motions, requests for
findings or conclusions, requests for reconsideration and any other written
documents governed by He-C 200 rules shall be deemed to have been filed with or
received by the department on the actual date of receipt by the department, as
evidenced by a date stamp placed on the document by the department in the
normal course of business, except that any party or intervenor
shall be given an opportunity to prove otherwise at the hearing.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 202.02 Content
and Veracity of Documents.
(a) All petitions,
motions, memoranda, replies or similar documents filed under this chapter
shall:
(1) Include the
title and docket number of the proceeding, if known;
(2) Be
typewritten or clearly printed on durable 8 ½ x 11 inch paper, except that any
party submitting non-complying documents shall be given one opportunity to
resubmit the documents, with the date of receipt continuing to be the same as
for the original filing; and
(3) Be signed
by the party or proponent of the document, or if the party appears by a
representative, by the representative.
(b) The
signature on a document filed with the department shall constitute
certification that:
(1) The signer
has read the document;
(2) The signer
is authorized to file it;
(3) To the best
of the signer’s knowledge, information and belief there are good and sufficient
grounds to support it;
(4) To the best of the signer’s knowledge,
information and belief the document contains no falsehoods, material
inaccuracies, or misleading information; and
(5) The
document has not been filed for purposes of delay, except that this
subparagraph shall not apply if the document is a motion to continue.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 202.03 Service
of Documents.
(a) All
petitions, motions, exhibits, memoranda, or other documents filed with the AAU
by any party or intervenor to a proceeding governed
by this chapter shall be served by that party or intervenor
upon all other parties to the proceeding.
(b) Service of
all petitions, motions, exhibits, memoranda or other documents, shall be
executed as follows:
(1) By pre-paid
first class mail to the most recent address on file; or
(2) By any
other means, provided that the same method is used to file with the AAU and
serve the parties, so that the AAU receives the filing on or about the same
date as the parties or intervenors.
(c) All
notices, orders, decisions or other documents issued by the presiding officer
pursuant to this chapter shall be served by the presiding officer upon all
parties and intervenors to the proceeding.
(d) When a
party or intervenor appears by a representative,
service shall be upon the representative.
(e) All parties, intervenors
and representatives associated with an appeal shall maintain a current contact
address and telephone number, if any, on file with the AAU and with each other,
until the final decision is issued.
(f) Receipt of documents by the party, any intervenor or representative shall be presumed if service
complied with the requirements of this section, except that any party shall be given
an opportunity to prove otherwise.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
PART He-C 203
HEARINGS
He-C
203.01 Applicability.
(a) The rules in this part shall apply to all
department adjudicative hearings, and shall be supplemented by other department
rules, as applicable.
(b) In the event that the rules in this part
conflict with other department rules, the rules in this part shall control
unless otherwise specifically provided by a reference in the conflicting rule
stating that it supersedes He-C 200.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 203.02 Notification
of Appeal Rights. When a written
notice of decision or action is issued by the department, the department shall
notify any person aggrieved by the decision or action that the person is
entitled to request a hearing, in accordance with the statutes or rules which
govern the decision or action which is being appealed.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 203.03 Appeal Requests.
(a) Appeals shall be filed in writing with the
department.
(b) All appeals shall identify the specific
decision or action by the department that forms the basis for the appeal.
(c) A copy of the notice of decision being
appealed, if applicable and available, shall be filed with the appeal.
(d) If an appeal is filed in
one of the department’s district offices or a state office, it shall be
promptly forwarded to the AAU.
(e) Appeals received by the department beyond the
time limits specified in He-C 201.03 shall be denied, except as otherwise
provided by He-C 201.03.
(f) The appealing party shall identify, in the
appeal, any known specific needs or circumstances that relate to appellant’s
ability to attend or participate in a hearing, including, but not limited to,
the need for interpreters, signers, or locations accessible by the disabled.
(g) An appeal request shall be denied, or the
appeal dismissed, without a hearing on the merits for the following reasons:
(1) Lack of jurisdiction;
(2) Lack of available relief;
(3) Lack of standing;
(4) The appeal request is untimely;
(5) The issue is not ripe for an appeal; or
(6) As a result of the AAU’s repeated inability to
communicate with appellant, as evidenced by returned mail, disconnected phone
line, blocked phone number or repeated, unreturned telephone messages.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 203.04 Notice
of Hearing.
(a) The initial notice of a hearing or
prehearing conference shall be issued by the AAU and contain:
(1) The
information required by RSA 541-A:31, III; and
(2) A list of
the organizations in
(b) Subsequent notices of hearings shall be
included in an order issued by a presiding officer, or as a separate hearing
notice issued by the AAU.
(c) The initial
and any subsequent notices of a hearing shall be sent to all parties in
accordance with the service
requirements of He-C 202.03.
(d) If a party
or intervenor has a representative who has filed an
appearance in accordance with He-C 203.05, the hearing notice shall be sent to
the representative as well as the party.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 203.05 Appearance
and Representation.
(a) Any party
or intervenor to a hearing may be represented by any
competent individual who has filed an appearance
in accordance with (b) below.
(b) The
appearance filed by a party's or intervenor’s
representative shall be copied to all other parties and include the following
information:
(1) A brief
identification of the matter in which the representative will appear;
(2) A statement
as to whether the representative is an attorney and if so, whether the attorney
is licensed to practice in
(3) The
representative's daytime address and telephone number.
(c) Nothing in
this chapter shall be construed to allow or encourage the unauthorized practice
of law.
Source. #8866-A,
eff 4-13-07
He-C 203.06 Intervention.
(a) Intervention in a hearing shall be
governed by the provisions of RSA 541-A:32, I.
(b) Petitions for intervention filed in
accordance with RSA 541-A:32, II shall:
(1) Be granted
if:
a. The petitioner
provides information which explains why the petition could not be filed in
accordance with the time limits of RSA 541-A:32, I; and
b. The
presiding officer determines that the criteria contained in RSA 541-A:32, I (b)
and (c) have been met by the petitioner; and
(2) Be subject
to the condition that no portion of the proceeding shall be repeated for the
benefit of the intervenor.
Source. #8866-A,
eff 4-13-07
He-C 203.07 Prehearing
Conference.
(a) Any party or intervenor
may request, or the presiding officer may schedule on individual initiative, a
prehearing conference in accordance with RSA 541-A:31, V.
(b) Failure to attend a prehearing conference shall
be considered a failure to attend a hearing under He-C 203.12
Source. #8866-A,
eff 4-13-07
He-C 203.08 Prehearing
Exchange of Information; Identifying Exhibits.
(a) Each party shall respond to another
party’s requests for information completely and in a timely manner.
(b) Where a
dispute between the parties arises with respect to production of documents
pertinent to the hearing, any party may file a motion to compel discovery under
He-C 203.09.
(c) The parties shall file the following
information and documents with the AAU, and provide copies to each other so
that they are received no later than 5 days before the scheduled hearing date:
(1) A list of
all witnesses to be called at the hearing with a brief summary of their
testimony;
(2) A list of
all exhibits to be presented at the hearing;
(3) A clear and
legible copy of each exhibit to be presented at the hearing, which shall be
sequentially marked and identified as follows:
a. Exhibits
from the department shall be marked with the words “DHHS Exhibit” followed by a
sequential cardinal number, so that the first exhibit is labeled “DHHS Exhibit
1” and the second is “DHHS Exhibit 2,” and so on;
b. Exhibits
submitted by other parties shall be labeled in the same manner as the
department’s, except they shall be identified by the words “Appellant Exhibit”
or “Intervenor Exhibit” as appropriate; and
c. Exhibits
submitted by any person not covered by a. or b. above shall be marked as directed
by the presiding officer; and
(4) Any
requests for changes to standard procedure or other matters concerning conduct
of the hearing.
Source. #8866-A,
eff 4-13-07
He-C 203.09 Motions
to Compel Production of Information.
(a) Except as provided in this section,
prehearing production of information shall be limited to the procedures set
forth in He-C 203.08 because all department files supporting the decision are available
in accordance with the provisions of RSA 91-A, unless they meet one of the
exceptions to disclosure under RSA 91-A:5.
(b) Any party seeking to compel production of
information shall make a motion in writing requesting that the presiding
officer order compliance with the parties’ request for information.
(c) The
requesting party’s motion shall:
(1) Set forth
in detail those factors which it believes support its request to compel
compliance with the parties’ request for information;
(2) List with
specificity, the information it is seeking; and
(3) State the
good faith actions that have been taken by the requesting party to obtain the
facts or documents on an informal basis.
(d) The
presiding officer shall not accept any motion to compel production of
information filed less than 30 calendar days before the date scheduled for a
hearing unless the requesting party establishes good cause for not submitting
the motion sooner.
(e) Where a
party recites in the motion that the party has tried in good faith to gather
information under He-C 203.08, and that the party will be unable to thoroughly
and completely prepare the case unless its motion to compel is granted, the
presiding officer shall order the production of such information as justice and
equity require.
Source. #8866-A,
eff 4-13-07
He-C 203.10 Motions;
Objections.
(a) All motions shall:
(1) Be
filed with the AAU;
(2) Be in
writing;
(3) Be filed in
a timely manner;
(4) Be copied
to all parties or representatives; and
(5) Comply with
He-C 202.02 and 202.03.
(b) The only
exception to the requirements in (a) above shall be for an oral motion made in
response to a matter asserted for the first time at a prehearing conference or
hearing, or on the basis of information which was not received in time to
prepare a written motion.
(c) In addition
to the requirements in (a) above, motions shall clearly and concisely state:
(1) The purpose
of the motion;
(2) The action
or outcome sought by the motion;
(3) The
statutes, rules, orders, other authority or grounds authorizing the action or
outcome sought by the motion;
(4) The facts
claimed to constitute grounds for the presiding officer to take the action or
order the outcome sought by the motion; and
(5) That a good
faith attempt was made to obtain concurrence from all other parties, and
whether the other parties concur or object to the relief being sought.
(d) Compliance with (c)(5) above shall not be
necessary on dispositive motions or on oral motions made during a hearing.
(e) Oral
motions and any contemporaneous objection to such motions shall be recorded in
full in the record of the hearing.
(f) If the presiding officer finds that an
oral motion requires additional information in order to be fully and fairly
considered, the presiding officer shall direct the moving party to submit the
motion in writing, with supporting information, within a time certain
established by the presiding officer.
(g) Objections
to written motions shall comply with He-C 202.02 and 202.03 and be filed within
10 days of the date of the motion, unless the presiding officer prescribes a
different time period for a particular motion.
(h) Objections
shall clearly and concisely state:
(1) The basis
for the objection;
(2) The action
that the objecting party or intervenor wishes the
presiding officer to take on the motion;
(3) The
statutes, rules, orders, other authority or grounds authorizing the action
sought by the objecting party or intervenor; and
(4) Any facts
in addition to or claimed to be different from those stated in the motion to
which the objection is being made.
(i) Motions and objections to motions shall not
be filed solely for purposes of delay.
(j) The presiding officer may reject any
motion or objection determined to violate (i) above.
(k) Failure by
an opposing party or intervenor to object to a motion
shall not in and of itself constitute grounds for granting the motion.
(l) Copies of
all written motions shall be sent to all other parties, their counsel or
representatives.
(m) The
presiding officer shall rule upon a motion after full consideration of all
objections and other factors relevant to the motion.
Source. #8866-A,
eff 4-13-07
He-C 203.11 Continuances.
(a) Any party
to a hearing may make an oral or written motion that the hearing be continued
to a later date and/or time.
(b) All motions
to continue shall clearly state:
(1) The reason
for the motion;
(2) If able to
contact the other parties:
a. Whether the
other parties concur in the motion; and
b. Proposed dates for the rescheduled hearing when all
parties and witnesses will be available;
(3) If unable
to contact the other parties, the efforts made to contact them; and
(4) If it is a
written motion, that a copy has been sent to all other parties, their counsel
or representatives.
(c) If a party
requests a continuance it shall be granted if the presiding officer determines
that good cause exists.
(d) If a
continuance is granted in accordance with (c) above:
(1) If the
later date, time and place are known at the time of the hearing that is being
continued, the date, time and place shall be stated on the record; or
(2) If the
later date, time and place are not known at the time of the hearing that is
being continued, the presiding officer shall issue a written scheduling order
stating the date, time and place of the continued hearing as soon as
practicable.
Source. #8866-A,
eff 4-13-07
He-C 203.12 Failure
to Attend a Hearing.
(a) The physical presence of parties and
witnesses at a hearing shall be required, unless excused by the presiding
officer under He-C 203.13.
(b) If the appellant fails to attend the hearing, the
appellant shall be in default.
(c) If an appellant is in default the presiding
officer shall issue a written order allowing appellant 10 days from the date of
the order to establish good cause for failing to attend the hearing.
(d) If an appellant establishes good cause, the
hearing shall be rescheduled.
(e) If an appellant fails to establish good cause, the
presiding officer shall find that the appellant has abandoned the appeal
process and dismiss the appeal without further notice to the parties.
(f) If the department fails to attend the
hearing, and is the party with the burden of proof, the department shall be in
default.
(g) If the department is in default, the presiding
officer shall issue a written order allowing the department 10 days from the
date of the hearing to establish either:
(1) Good cause for failing to attend the hearing;
or
(2) A compelling reason for not reversing the department’s
decision automatically.
(h) If the department establishes good cause, or
a compelling reason is found to go forward with a hearing, the hearing shall
be rescheduled.
(i) If the department fails to establish good
cause or other compelling reason, the presiding officer shall find that the
department has decided not to defend its decision and that decision shall be
reversed automatically, without a hearing.
(j) If the department fails to attend the hearing
and does not have the burden of proof, the presiding officer shall either proceed
with the hearing as scheduled without the department, or continue the hearing
as fairness and justice dictate.
Source. #8866-A,
eff 4-13-07
He-C 203.13 Hearing Participation by Telephone or
Other Electronic Media.
(a) Upon the request of any party, or on the
presiding officer's own motion, a hearing, or a portion of any hearing, may be
conducted by telephone, video conference, or other electronic media in lieu of
a hearing held in the physical presence of all parties and witnesses.
(b) If the presiding officer determines that the
hearing process would be compromised or a party’s rights infringed by
such electronic participation, the physical presence of all parties and
witnesses shall be required at the hearing.
(c) The presiding officer shall consider the
following criteria in deciding whether to conduct a hearing by telephone,
videoconference or other electronic media:
(1) The inability of a party or witness to travel due to
economic hardship, illness, medical restrictions, incarceration, or other
limitations, making it unreasonable for the party or witness to be physically
present at the hearing;
(2) A concern that a person’s safety is
jeopardized by the physical presence of all parties or witnesses; or
(3) Other reasons that would make it unjust, unsafe,
or otherwise inappropriate to conduct a hearing in the physical presence of all
parties.
(d) If the hearing is conducted telephonically,
by videoconference or using other electronic media, the presiding officer shall
ensure the ability of all parties to hear and question all witnesses, to confer
with their counsel, and to be heard by the presiding officer and each other.
Source. #8866-A,
eff 4-13-07
He-C 203.14 Standards
and Burden of Proof.
(a) Standards
of proof applied by a presiding officer in a hearing shall include:
(1) “Probable cause,” which means there is
sufficient evidence to establish a reasonable
basis for a belief that a certain fact or conclusion could be true.;
(2) “Preponderance of the evidence,"
which means there is sufficient evidence to prove that a fact or conclusion is
not only possible, but also probable; and
(3) “Clear and
convincing evidence," which means there is sufficient evidence to prove
that a fact or conclusion is highly probable.
(b) To meet the
probable cause burden of proof defined in (a)(1) above, the evidence shall
prove that the alleged fact or conclusion is possible, but does not have to
prove that it is probable.
(c) To meet the
preponderance of evidence standard defined in (a)(2) above, the evidence shall
be sufficient to prove that a fact or conclusion is more likely than not to be
true.
(d) To meet the
clear and convincing evidence standard defined in (a)(3) above, the evidence
shall exceed that necessary for a preponderance of the evidence, but shall be
less than that needed to prove something beyond a reasonable doubt.
(e) The
department shall have the burden to present sufficient evidence to establish
probable cause in any hearing held to determine if a juvenile should remain in
a secure facility pending a hearing before the parole board under RSA 170-H:8.
(f) The
department shall prove its case by a preponderance of the evidence in hearings
that address the following:
(1) A
department decision to reduce or terminate benefits or services under any
program administered by the department;
(2) A
department decision to suspend, revoke or not to renew a certification,
license, permit or other approval;
(3) Any action
taken by the department to recoup benefits, impose a lien, impose an
administrative fine, or invoke a sanction;
(4) The
department’s decision to place an individual’s name in the central registry
pursuant to RSA 169-C:35; and
(5) Complaint
investigations under department rules He-M 202, as provided in He-M 202.08 (e)
concerning programs or facilities.
(g) The
department shall prove its case, by clear and convincing evidence, in hearings
that address the following:
(1) A transfer decision
under RSA 135-C:48;
(2) The
revocation of a conditional discharge under RSA 135-C:52;
(3) Emergency
treatment, authorized as provided for by RSA 135-C:57, III or V; and
(4) Food stamp
disqualification for intentional violations under 7 C.F.R. 273.16.
(h) An
appellant shall prove his or her case, by a preponderance of the evidence, in
hearings that address the department’s denial of an initial application for
benefits, services or licenses or in any case in which an appellant seeks to
overturn a department decision not otherwise addressed by statute or this
section.
(i) In all hearings, the party asserting a
proposition shall bear the burden of proving the truth of that proposition by a
preponderance of the evidence, unless otherwise specifically provided by
statute or other department rule.
(j) On a motion
to reconsider, filed in accordance with He-C 204, the party seeking to overturn
the decision shall prove its case by a preponderance of the evidence at any
hearing held.
Source. #8866-A,
eff 4-13-07
He-C 203.15 Record
of the Hearing.
(a) A record of
the hearing shall be kept by electronic recording or other method which will
provide a verbatim record.
(b) If any party
requests a transcript of the recording, the AAU shall arrange for a transcript
to be prepared, provided the cost of the transcription is paid by the person(s)
requesting the transcript, who shall be billed directly by the person preparing
the transcript.
(c) Any party or intervenor
to a hearing may record the hearing within the restrictions of RSA 541-A:31,
VII, provided that:
(1) The party notifies the presiding officer and
other parties prior to the hearing, so that confidentiality concerns can be
addressed; and
(2) The recording shall not interfere with the
conduct of the proceeding.
Source. #8866-A,
eff 4-13-07
He-C 203.16 Order
of Proceeding; Testimony
(a) All testimony shall be made under oath or
affirmation in accordance with RSA 541-A:33.
(b) All parties, intervenors,
representatives and witnesses shall state their names and roles in the
proceeding on the record.
(c) All parties and intervenors
shall have an opportunity to present evidence, cross-examine adverse witnesses,
and make opening and closing statements, if desired.
(d) Unless otherwise ordered by the presiding
officer, testimony shall be offered in
the following order:
(1) The party bearing the overall burden of
proof and such witnesses as the party calls;
(2) The party
or parties opposing the party who bears the overall burden of proof and such
witnesses as the party calls; and
(3) Persons granted intervenor
status in accordance with He-C 203.06.
Source. #8866-A,
eff 4-13-07
He-C 203.17 Conduct
During Hearing.
(a) Parties, intervenors,
counsel, representatives and witnesses shall be respectful and courteous to
others at all times.
(b) During the hearing, one person shall speak at
a time, without interruption by other parties, intervenors,
counsel, representatives or witnesses.
(c) The sole exception to (b) above shall be when
a party, intervenor, counsel or representative
objects to a question being asked.
(d) Parties, counsel, representatives and
witnesses shall not engage in angry exchanges, use obscenities, intentionally
antagonize others, or make abusive or insulting comments or gestures.
(e) If unacceptable behavior continues after one
warning of the possible consequences under this rule, and the offender is not a
party, the presiding officer shall bar the offender from the proceeding.
(f) If the unacceptable behavior continues after
one warning of the possible consequences under this rule, and the offender is a
party, the presiding officer shall take appropriate action in accordance with
He-C 201.04.
(g) If the hearing is reconvened at a later date
as a result of a party’s unacceptable behavior, and the unacceptable behavior
continues, the presiding officer shall terminate the proceeding and issue a
decision based on the existing record, except as provided in (h) below.
(h) A party’s unacceptable behavior shall not be
the basis for an adverse decision.
(i) The exception to (h) above shall be where a
party’s behavior interfered with the hearing process to the extent that a full
and complete record sufficient to render a decision could not be obtained. In such a case, the presiding officer shall
find that the non-compliant party has abandoned the appeal process and issue a
decision adverse to the non-compliant party.
Source. #8866-A,
eff 4-13-07
He-C 203.18 Evidence.
(a) Receipt of evidence shall be governed by
the provisions of RSA 541-A:33.
(b) The
presiding officer shall take official notice only in accordance with RSA
541-A:33, V.
(c) All documents, materials and objects
offered in evidence as exhibits and which were disclosed prior to the hearing
in accordance with He-C 203.08 shall, absent objection, be included in the
record of the hearing.
(d) Any documents, material or objects offered in
evidence that were not disclosed in accordance with He-C 203.08 shall be
included in the record of the hearing if
the presiding officer determines that such evidence, exhibits or arguments are
necessary to a full consideration of the issues raised in the appeal.
(e) All written
testimony and documents,
materials, and objects admitted into evidence shall be made available after and
during the course of the hearing for public examination unless considered
confidential under state or federal statute or regulation, or ordered sealed
because the presiding officer determines such testimony or documents to be
exempt from disclosure under RSA 91-A:5.
(f) In any
proceeding involving an application, the application filed with the department,
including exhibits and amendments thereto,
shall be placed into evidence by the department.
(g) All
objections to rulings made by the presiding officer during the course of the
hearing regarding evidence or procedure, and the grounds for such objections,
shall be stated at the time the ruling is made.
Source. #8866-A,
eff 4-13-07
He-C 203.19 Proposed Findings of Fact and Conclusions
of Law.
(a) Any party
or intervenor may submit separately stated proposed
findings of fact and conclusions of law to the presiding officer prior to or at
the hearing.
(b) The total number of proposed findings of fact
and conclusions of law submitted by a party or intervenor
shall be limited to a combined total of 40, unless otherwise permitted by the
presiding officer.
(c) In any case
where proposed findings of fact and conclusions of law are submitted, the
decision shall include rulings on the proposals.
Source. #8866-A,
eff 4-13-07
He-C 203.20 Closing
the Record.
(a) After the conclusion
of the hearing, no other evidence, testimony, exhibits, or arguments shall be
allowed into the record, except as allowed under (b) below.
(b) Prior to
the conclusion of the hearing, a party or intervenor
may request that the record be left open for a specified period of time to accommodate the filing of evidence,
exhibits or arguments concerning matters which occurred prior to the date of
the department decision being appealed, but which were not available at the
time of the hearing.
(c) If the
other parties or intervenors to the hearing do not
object to leaving the record open in accordance with (b) above, or if the presiding officer
determines that such evidence, exhibits or arguments are necessary to a full consideration
of the issues raised in the appeal, the presiding officer shall designate a
specific time period for the record to remain open to receive the evidence,
exhibits or arguments.
(d) The party or intervenor
filing such additional evidence, exhibits or arguments shall also deliver or
send copies of all items filed to all other parties and intervenors
of record.
(e) If any
other party or intervenor to the hearing requests
time to respond to the evidence, exhibits or arguments submitted, the presiding officer shall set a specific time period
following filing of the material for the filing of a response.
(f) If any
other party to the hearing requests the opportunity to cross-examine on the
additional evidence or exhibits submitted,
the presiding officer shall set a date and time for a hearing at which
cross-examination on the additional evidence or exhibits submitted shall be
allowed, if the presiding officer determines that cross-examination on the
additional material is required for a full and true disclosure of the facts.
Source. #8866-A,
eff 4-13-07
He-C 203.21 Reopening
the Record.
(a) At any time
prior to the issuance of the decision on the merits, the presiding officer, on
the presiding officer’s own motion or on the motion of any party or intervenor, shall reopen the record to receive relevant,
non-duplicative testimony, evidence, arguments or exhibits not previously
received, if the presiding officer determines that such testimony, evidence,
arguments or exhibits are necessary to a full consideration of the issues being
considered in the hearing.
(b) Motions to
reopen the record made after one or more parties or intervenors
have left the hearing shall be made in writing and comply with the requirements
of He-C 202.03 and 203.10.
(c) The
presiding officer shall give written notice of such further proceedings if the
parties and intervenors are no longer present.
(d) The presiding
officer shall set a time within which other parties or intervenors
may respond to or rebut the items made part of the record under this section.
Source. #8866-A,
eff 4-13-07
He-C 203.22 Decisions.
(a) A decision
shall be made only after full consideration of the record, except that a
decision may be made on a motion to dismiss based upon the documents and
affidavits submitted with such motion and any objection thereto.
(b) A decision
shall be issued in writing or stated in the record in accordance with RSA
541-A:35.
(c) A decision
shall be effective upon issuance unless otherwise specified in the decision or
required by law.
(d) If the
commissioner has decided in accordance with He-C 201.05 (b) not to delegate
final decision-making authority to the presiding officer, the presiding officer
shall submit a written proposed decision to the commissioner containing the
following:
(1) The subject of the hearing, including identification of the relevant
statute(s) and rule(s);
(2) The names and addresses of all parties to
the proceeding;
(3) The names and addresses of all persons who
testified at the hearing either orally or in writing and a summary of each
witness's testimony;
(4) The items listed in RSA 126-A:5, VIII (d);
and
(5) Recommended rulings on motions to
dismiss.
(e) Following
receipt of the proposed decision under (d) above, the commissioner shall
proceed in accordance with RSA 126-A:5, VIII (e), and:
(1) Within 10 days,
provide the appellant and the department representative involved in the appeal
with a copy of the proposed decision and a notice which:
a. Offers the
appellant an opportunity to present a brief and oral argument, provided the
request to do so is made within 10 days of the date of the notice;
b. Specifies
that if such a request is made, the brief shall be submitted within 30 days of
the date of the notice;
c. Specifies
that any brief submitted shall be limited to a length of 5 pages on 8 ½ by 11
inch paper, with a copy sent to the department representative involved in the
appeal; and
d. Specifies
that any oral argument shall be limited to no more than 30 minutes; and
(2) Offer the
department representative involved in the appeal:
a. An
opportunity to file a responsive brief, limited to a length of 5 pages on 8 ½
by 11 inch paper, within 10 days of the date the appellant’s brief is
submitted, with a copy to the appellant; and
b. An
opportunity to present oral argument in response to the appellant’s oral
argument, which shall be limited to no more than 30 minutes.
(f) The
commissioner shall issue a final decision in accordance with RSA 126-A:5, VIII
(f).
(g) Written decisions
issued under this section shall be retained for the period specified in RSA
5:38.
Source. #8866-A,
eff 4-13-07
PART He-C 204
MOTION FOR RECONSIDERATION
He-C 204.01 Purpose. The rules in this part are intended to
supplement any statutory provisions, including but not limited to RSA 541,
which require or allow a person to request reconsideration of a decision of the
department prior to or in lieu of appealing the decision.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 204.02 Applicability. The rules in this part shall apply whenever
any person requests reconsideration of a decision made under He-C 200.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 204.03 Filing. A motion for reconsideration of a decision
shall be filed with the department’s administrative appeals unit not later than
30 days after the date of the decision for which reconsideration is being
sought, unless otherwise provided by law.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 204.04 Format
and Content of Motion.
(a) A motion
for reconsideration shall include the following:
(1) The exact
legal name of each person moving for reconsideration and the residence address
or principal place of business of the person;
(2) A clear and
concise statement of the reason(s) why the person believes the decision to be
in error; and
(3) A concise
and explicit statement of the facts upon which the AAU is expected to rely in
granting relief.
(b) A motion
for reconsideration may also include such other information as the party filing
the motion deems relevant and reliable, and there may be attached to said
motion exhibits, illustrations and sworn written statements.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 204.05 Standard
for Granting Motion for Reconsideration.
A motion for reconsideration shall be granted only if:
(a) Evidence is
presented with the motion for reconsideration that was not available at the
time of the hearing and which the presiding officer determines would change the
decision rendered under He-C 203.22;
(b) The party
making the motion for reconsideration demonstrates that the presiding officer
was in error concerning the interpretation or application of applicable state
statute or administrative rule or federal statute or regulation; or
(c) The party
making the motion for reconsideration demonstrates that the decision made under
He-C 203.22 is contrary to controlling law.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
PART He-C 205
NON-ADJUDICATORY PUBLIC HEARINGS
He-C 205.01 Applicability. This part shall apply to the conduct of non-adjudicatory
public hearings held by the department.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 205.02 Non-Adjudicatory
Public Hearings. A non-adjudicatory
public hearing shall be held by the department when proposing to adopt, amend
or repeal a rule or rules.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 205.03 Notice. Notice of the date, time and place of the
non-adjudicatory public hearing for a rulemaking proceeding held pursuant to
RSA 541-A shall be given by publication in the rulemaking register pursuant to
RSA 541-A.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 205.04 Record. A record of the non-adjudicatory public
hearing shall be kept by electronic recording or other method that will provide
a verbatim record.
Source. #6986, eff 4-24-99; ss
by #8866-A, eff 4-13-07
He-C 205.05 Presiding
Officer. The presiding officer at a
non-adjudicatory public hearing in a rulemaking proceeding shall be the
commissioner or the individual designated by the commissioner to preside at the
hearing.
Source. #8866-A,
eff 4-13-07
He-C 205.06 Opening
the Hearing.
(a) The
presiding officer shall open a non-adjudicatory public hearing by describing in
general terms the purpose of the hearing and procedures governing its conduct.
(b) After the
opening statement the presiding officer shall receive comments from the persons
attending the hearing.
Source. #8866-A,
eff 4-13-07
He-C 205.07 Testimony.
(a) Anyone
wishing to submit written testimony or exhibits at a non-adjudicatory public
hearing shall submit them to the presiding officer, provided such testimony or
exhibit is signed and dated by the individual submitting it.
(b) Anyone
wishing to testify at a non-adjudicatory public hearing shall submit in writing
to the presiding offer the person’s name, address, and whom, if anyone, that
person represents.
(c) The
presiding officer shall call each person to present testimony.
(d) The
presiding officer shall rule any comments, questions or discussions that the
presiding officer determines not to be relevant to the subject of the
non-adjudicatory public hearing out of order, and proceed to the next speaker.
Source. #8866-A,
eff 4-13-07
He-C 205.08 Closing
the Hearing. When the presiding
officer determines that no person has further questions or comments that are
relevant to the subject of the hearing, the presiding officer shall close the
hearing.
Source. #8866-A,
eff 4-13-07
He-C 205.09 Postponements;
Relocation.
(a) A hearing
shall be postponed in accordance with RSA 541-A:11, IV when:
(1) The weather
is so inclement that it is reasonable to conclude that people wishing to attend
the hearing will be unable to do so; or
(2)
Postponement will facilitate greater participation by the public.
(b) A hearing
shall be moved to another location in accordance with RSA 541-A:11, V when the
original location is not able to accommodate the number of people who wish to
attend.
(c) A hearing
shall be continued past the scheduled time or to another date in accordance
with RSA 541-A:11, III when:
(1) The time
available is insufficient to give each person who wishes to speak a reasonable
opportunity to do so; or
(2) The
capacity of the room in which the hearing is to be held does not accommodate
the number of people who wish to attend; and it is not possible to move the
hearing to another location.
Source. #8866-A,
eff 4-13-07
PART He-C 206
RULEMAKING PETITIONS
He-C 206.01 Applicability. The rules in this part shall apply to any
petition submitted pursuant to RSA 541-A:4.
Source. #6986, eff 4-24-99; ss
by #8186, eff 10-2-04; ss by #8866-A, eff
4-13-07
He-C 206.02 Filing. The original and one copy of a rulemaking
petition shall be filed with the commissioner.
Source. #6986, eff 4-24-99; ss by #8186, eff 10-2-04; ss by #8866-A, eff 4-13-07
He-C 206.03 Format
and Content of Petition.
(a) A petition
to adopt, amend or repeal a rule shall comply with the requirements of He-C
202.02.
(b) A petition
to adopt, amend or repeal a rule shall include the following:
(1) The exact
legal name of each person requesting the adoption, amendment or repeal of the
rule, with a residence address or principal place of business of the person;
(2) Whether the person is asking the department to
adopt, amend or repeal a rule;
(3) A concise
and explicit statement of why the petitioner wants the department to change or
repeal the rule(s);
(4) If the petition
is to adopt a rule:
a. The chapter,
part and/or section, by alphanumeric code, where the person proposes the rule
to be inserted; and
b. The language
that the person wants to have adopted as a rule;
(5) If the
petition is to amend a rule:
a. The specific
rule, by alphanumeric code, that is the subject of the petition; and
b. The language
that the person wants to have adopted as a rule; and
(6) If the
petition is to repeal a rule, the specific rule, by alphanumeric code, that is
the subject of the petition.
(c) A petition
to adopt, amend or repeal a rule may also include such other information as the
person filing the petition deems pertinent and relevant, and the person may attach
exhibits, illustrations and sworn written information to the petition.
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
He-C 206.04 Processing
of Rulemaking Petitions.
(a) Upon receipt
of a petition to adopt, amend or repeal a rule, the commissioner shall proceed
in accordance with RSA 541-A: 4.
(b) The
commissioner shall grant the petition and initiate a rulemaking proceeding in
accordance with RSA 541-A: 4 if the commissioner determines that the department
has authority to take the proposed action and the proposed action is:
(1) Consistent
with state and federal law and policy; and
(2) Necessary
to the efficient and effective implementation of the rules that are the subject
of the action or other programs implemented by the department.
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
PART He-C 207
DECLARATORY RULINGS
He-C 207.01 Applicability. The rules in this part shall apply to any
petition for a declaratory ruling, as defined by RSA 541-A:1, V.
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
He-C 207.02 Filing. The original and one copy of a petition for
declaratory ruling shall be filed with the commissioner.
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
He-C 207.03 Format
and Content of Petition.
(a) A petition
for a declaratory ruling shall comply with the requirements of He-C 202.02.
(b) A petition
for a declaratory ruling shall include the following:
(1) The name,
address and telephone number of each person requesting the declaratory ruling;
(2) A precise
and complete citation to the statute or administrative rule, or identifying
information concerning the order, which the petitioner seeks a ruling upon; and
(3) A concise
and explicit statement explaining the background, facts and considerations
which led to the petition in order for the department to understand the nature
and specific reasons for the petition and why the ruling is being requested.
(c) A petition
for a declaratory ruling may also include such other information as the person
filing the petition deems pertinent and relevant, and the person may attach
exhibits, illustrations and sworn written information to the petition.
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
He-C 207.04 Processing
of Petitions for Declaratory Rulings.
(a) Within 30
days of receiving a petition for a declaratory ruling the department shall:
(1) Advise the
petitioner if additional information or explanation shall be required; or
(2) Advise the
petitioner that there shall be a delay in issuing the ruling due to the
complexity of the petition, or as a result of the involvement of the department
of justice regarding issues of legality.
(b) The
department shall issue a written response to the person filing the petition for
declaratory ruling as soon as practicable.
(c) Declaratory
rulings issued by the department shall be filed with the director of
legislative services in accordance with RSA 541-A:16, II (b).
Source. #6986, eff 4-24-99; ss by #8866-A, eff 4-13-07
PART He-C 208
INDEPENDENT REVIEWS - REPEALED
He-C 208.01 Commencing
an Independent Review.
Source. #6986, eff 4-24-99; ss by #8866-B, eff 4-13-07; rpld by 2012, 156:2, eff 6-7-12
He-C 208.02 Elements
of an Independent Review.
Source. #6986, eff 4-24-99; ss by #8866-B, eff 4-13-07; rpld by 2012, 156:2, eff 6-7-12
He-C 208.03 Decisions.
Source. #6986, eff 4-24-99; ss by #8866-B, eff 4-13-07; rpld by 2012, 156:2, eff 6-7-12
PART He-C 209 EXPLANATION OF ADOPTED RULES
He-C 209.01 Requests
for Explanation of Adopted Rules.
Any interested person may, within 30 days of the final adoption of a
rule, request a written explanation of that rule by making a written request to
the commissioner including:
(a) The name
and address of the individual making the request; or
(b) If the
request is that of an organization or other entity, the name and address of
such organization or entity and the name and address of the representative
authorized by the organization or entity to make the request.
Source. #6986, eff 4-24-99; ss by #8866-B, eff 4-13-07
He-C 209.02 Contents of Explanation. The commissioner shall provide a written
response, which complies with the requirements of RSA 541-A: 11, VII.
Source. #6986, eff 4-24-99; ss by #8866-B, eff 4-13-07
PART He-C 210 WAIVER OF PROCUREMENT PROVISIONS
Statutory Authority:
RSA 21-G:37, V
He-C 210.01 Scope. Unless otherwise specified, He-C 210 shall
apply to the procurement of goods and services by the New Hampshire department
of health and human services through a request for bid (RFB), request for
application (RFA), or a request for proposal (RFP), or through a similar
invitation.
Source. #12051,
eff 11-19-16
He-C 210.02 Purpose. These rules implement RSA 21-G:37, V, by:
(a) Setting forth the circumstances under which
the provisions of RSA 21-G:37 II – IV shall be waived
by the department; and
(b) Establishing the circumstances constituting
an emergency or loss of funding under RSA
21-G:37, V.
Source. #12051,
eff 11-19-16
He-C 210.03 Definitions.
(a) “Commissioner” means the commissioner of the
department of health and human services or his or her designee.
(b) “Department” means the New Hampshire
department of health and human services.
(c) “Emergency situation” means a situation,
condition, or set of circumstances, the source of which is natural,
technological, or human made, that has caused or is determined by the
commissioner likely to cause the health or safety of individuals served by the
department to be at risk by:
(1) Impeding or diminishing the department’s ability to
provide materials or services to an individual or group;
(2) Inhibiting or interrupting the continuity of services
provided by the department; or
(3) Preventing the department from complying with the law.
(d) “Request for application (RFA)” means an
invitation to submit an offer to provide identified services to an agency where
the amount of funding available and the particulars of how the services are to
be provided are defined by the agency and where the selection of qualifying
vendors will be according to identified criteria as provided in RSA 21-I:22-a and RSA 21-I:22-b.
(e) “Request for bid (RFB)” means an invitation
to submit an offer to provide specified commodities or services to an agency at
a price proposed by the bidder where selection is based on the lowest price
meeting or exceeding specifications as stated in the bid.
(f) “Request for proposal (RFP)” means an
invitation to submit a proposal to provide specified goods or services, where the
particulars of the goods or services and the price are proposed by the vendor
and, for proposals meeting or exceeding specifications, selection is according
to identified criteria as provided in RSA 21-I:22-a
and RSA 21-I:22-b.
Source. #12051,
eff 11-19-16
He-C 210.04 Waiver
of Requirements.
(a) The commissioner shall waive any or all of
the provisions of RSA 21-G:37, II – IV for any RFA,
RFB, RFP, or similar invitations in order to prevent the loss of federal or
other funds subject to recapture or if the commissioner determines that there
is an emergency situation as defined in He-C 210.03(c) and such waiver would
prevent or mitigate the emergency situation.
(b) The department shall post the information
required by RSA 21-G:37, II and III as soon as
practicable after the circumstances which gave rise to the waiver have been
mitigated.
Source. #12051,
eff 11-19-16
Appendix
Rule |
|
|
|
He-C 201.01 – 203.22 |
RSA 126-A:5,
VIII; RSA 541-A:16, I(b)(2); RSA 541-A:30-a, II |
He-C 204.01 – 207.04 |
RSA 126-A:5,
VIII; RSA 541-A:16, I(b)(3), (c) and (d) |
He-C 205.01 |
RSA 126-A:5,
VIII; RSA 541-A:16, I(b)(3), (c) and (d) |
He-C 206.01 |
RSA 541-A:30-a;
126-A:5, VIII |
He-C 206.02 |
RSA 541-A:30-a;
126-A:5, VIII |
He-C 208 (Repealed) |
RSA 541-A:11,
VII; Repealed by 2012, 156:2 |
He-C 209 |
RSA 541-A:11,
VII |
He-C 210 |
RSA 21-G:37, V |