TABLE OF CONTENTS

CHAPTER Adm 100 ORGANIZATIONAL RULES

††††††††††† PART Adm 101 DEFINITIONS

††††††††††††††††††††††† Section Adm 101.01 Commissioner

††††††††††††††††††††††† Section Adm 101.02 Department

 

††††††††††† PART Adm 102 DESCRIPTION OF AGENCY

††††††††††††††††††††††† Section Adm 102.01 Location of the Department

††††††††††††††††††††††† Section Adm 102.02 Telephone Number of the Department

††††††††††††††††††††††† Section Adm 102.03 Commissioner's Office

††††††††††††††††††††††† Section Adm 102.04 Departmental Units and Divisions

 

††††††††††† PART Adm 103 OBTAINING INFORMATION FROM THE DEPARTMENT

††††††††††††††††††††††† Section Adm 103.01 Requests for Information

 

CHAPTER Adm 200 PROCEDURAL RULES

††††††††† PART Adm 201DEFINITIONS

††††††††††††††††† Section Adm 201.01Definitions

 

††††††††† PART Adm 202PURPOSE, SCOPE AND CONSTRUCTION OF RULES

††††††††††††††††† Section Adm 202.01Purpose

††††††††††††††††† Section Adm 202.02Scope

††††††††††††††††† Section Adm 202.03Construction of Rules

 

††††††††† PART Adm 203CONDUCT OF HEARINGS BY PRESIDING OFFICER; WAIVER OF RULES

††††††††††††††††† Section Adm 203.01Presiding Officer

††††††††††††††††† Section Adm 203.02Withdrawal of Presiding Officer

††††††††††††††††† Section Adm 203.03Waiver or Suspension of Rules by Presiding Officer

 

††††††††† PART Adm 204TIME PERIODS

††††††††††††††††† Section Adm 204.01Computation of Time

 

††††††††† PART Adm 205FILING, FORMAT AND DELIVERY OF DOCUMENTS

††††††††††††††††† Section Adm 205.01Date of Issuance or Filing

††††††††††††††††† Section Adm 205.02Format of Documents

††††††††††††††††† Section Adm 205.03Delivery of Documents

 

††††††††† PART Adm 206MOTIONS AND OBJECTIONS

††††††††††††††††† Section Adm 206.01Motions; Objections to Motions; Ruling on Motions

 

††††††††† PART Adm 207COMMENCEMENT OF ADJUDICATIVE PROCEEDINGS; APPEARANCES; PREHEARING AND OTHER CONFERENCES; RECORDING THE HEARING; CONDUCT OF PARTIES, INTERVENORS AND REPRESENTATIVES; EX PARTE COMMUNICATIONS

††††††††††††††††† Section Adm 207.01Commencement of Adjudicative Proceedings

††††††††††††††††† Section Adm 207.02Appearances

††††††††††††††††† Section Adm 207.03Prehearing and Other Conferences

††††††††††††††††† Section Adm 207.04Recording the Hearing

††††††††††††††††† Section Adm 207.05Conduct of Parties, Intervenors and Representatives

††††††††††††††††† Section Adm 207.06Ex Parte Communications

††††††††††††††††† Section Adm 207.07Oaths and Affirmations

 

††††††††† PART Adm 208INTERVENTION; ROLE OF AGENCY STAFF

††††††††††††††††† Section Adm 208.01Intervention Procedure

††††††††††††††††† Section Adm 208.02Effect of Intervention and Rights of an Intervenor

††††††††††††††††† Section Adm 208.03Role of Agency Staff and Complaints

 

††††††††† PART Adm 209CONTINUANCES AND FAILURE TO ATTEND HEARING

††††††††††††††††† Section Adm 209.01Continuances

††††††††††††††††† Section Adm 209.02Failure of a Party to Attend or Participate in the Hearing

 

††††††††† PART Adm 210REQUESTS FOR INFORMATION AND DOCUMENTS

††††††††††††††††† Section Adm 210.01Voluntary Production of Information

††††††††††††††††† Section Adm 210.02Motions to Compel Production of Information and Documents

††††††††††††††††† Section Adm 210.03Mandatory Pre-Hearing Disclosure of Witnesses and Exhibits

 

††††††††† PART Adm 211HEARING PROCEDURE

††††††††††††††††† Section Adm 211.01Standard and Burden of Proof

††††††††††††††††† Section Adm 211.02Order of Testimony; Cross-Examination

††††††††††††††††† Section Adm 211.03Evidence

††††††††††††††††† Section Adm 211.04Proposed Findings of Fact and Rulings of Law

††††††††††††††††† Section Adm 211.05Closing the Record

††††††††††††††††† Section Adm 211.06Reopening the Record

††††††††††††††††† Section Adm 211.07Disposition

††††††††††††††††† Section Adm 211.08Requests for Rehearing

††††††††††††††††† Section Adm 211.09Commissionerís Review

††††††††††††††††† Section Adm 211.10Retention of Decisions

 

††††††††† PART Adm 212RULEMAKING

††††††††††††††††† Section Adm 212.01Petitions for Rulemaking

 

††††††††† PART Adm 213PUBLIC COMMENT HEARINGS

††††††††††††††††† Section Adm 213.01Purpose

††††††††††††††††† Section Adm 213.02Public Access and Participation

††††††††††††††††† Section Adm 213.03Limitations on Public and Media Participation

††††††††††††††††† Section Adm 213.04Conduct of Public Comment Hearings

 

††††††††† PART Adm 214DECLARATORY RULINGS

††††††††††††††††† Section Adm 214.01Requests for Declaratory Ruling

††††††††††††††††† Section Adm 214.02Effect of Declaratory Rulings

 

††††††††† PART Adm 215EXPLANATION OF ADOPTED RULES

††††††††††††††††† Section Adm 215.01Requests for Explanation of Adopted Rules

††††††††††††††††† Section Adm 215.02Contents of Explanation

 

††††††††† PART Adm 216PETITIONS FOR WAIVER OR SUSPENSION OF RULES

††††††††††††††††† Section Adm 216.01Petitions

††††††††††††††††† Section Adm 216.02Notification to Third Parties

††††††††††††††††† Section Adm 216.03Standard

††††††††††††††††† Section Adm 216.04Action on Petitions

 

††††††††† PART Adm 217SETTLEMENTS

††††††††††††††††† Section Adm 217.01Settlements

 

CHAPTER Adm 300 REQUIREMENTS FOR ADMINISTRATIVE AGENCIES--EXPIRED

 

CHAPTER Adm 400 REQUIREMENT FOR REVENUE PROCESSING--EXPIRED

 

CHAPTER Adm 500 BUREAU OF RISK MANAGEMENT LOSS PREVENTION - REPEALED

 

CHAPTER Adm 600PROCUREMENT AND PROPERTY RULES

PART Adm 601GENERAL PROVISIONS

Section Adm 601.01Scope of Rules

Section Adm 601.02Purpose of Rules

Section Adm 601.03Competitive Bidding

Section Adm 601.04Time

Section Adm 601.05Waiver of Purchasing Requirements to Prevent Loss of Funds

Section Adm 601.06Standards to Assure Continuation or Granting of Federal Funds or Other Assistance

Section Adm 601.07Other Exceptions and Waivers

 

PART Adm 602DEFINITIONS

Section Adm 602.01Definitions

 

PART Adm 603VENDOR CODE NUMBER REQUIREMENTS

Section Adm 603.01Code Number For Vendors

Section Adm 603.02Application Procedure for Bidders, Other Purchasing Vendors or Prospective Bidders or Other Purchasing Vendors Seeking to Obtain a Vendor Code Number

Section Adm 603.03Submission of W-9 Form

Section Adm 603.04Vendor Code Number List

Section Adm 603.05Updating of Information by Applicants for a Vendor Code Number

 

PART Adm 604BIDDING REQUIREMENTS

Section Adm 604.01Bids, Quotations and Proposals Generally

Section Adm 604.02Procedural Requirements for Bids, Quotations and Proposals

Section Adm 604.03Requests for Changes to Bids, Quotations and Proposals

Section Adm 604.04Disqualification

Section Adm 604.05Review of Bids, Quotations and Proposals, Including Correction and Cure

Section Adm 604.06Signing of Bids, Quotations and Proposals

Section Adm 604.07Bid Form

Section Adm 604.08Service Contract Proposal Transmittal Letter Form

Section Adm 604.09Request for Quotation Form

Section Adm 604.10Agreements Relative to Multi-agency Services Originating with Requests for Proposals

 

PART Adm 605ADDITIONAL RULES REGARDING OTHER PURCHASING VENDORS

Section Adm 605.01Disqualifying Factors

Section Adm 605.02Acceptance of Terms

Section Adm 605.03Procedural Requirements for Other Purchasing Vendors

 

PART Adm 606SELECTION, RECOMMENDATION, POST-SELECTION AND OTHER PURCHASING PROCEDURES

Section Adm 606.01Bidder Selection or Recommendation Procedure

Section Adm 606.02Final Offer Negotiations

Section Adm 606.03Cancellation of Selection Process

Section Adm 606.04Delivery

Section Adm 606.05Vendor Responsibility for Costs on Default

Section Adm 606.06Invoicing Requirements

Section Adm 606.07Withdrawal of Bids and Other Offers

Section Adm 606.08Commodities or Services Provided Prior to Specified Date or Without Prior Requisition

Section Adm 606.09Assignment and Subcontracts

Section Adm 606.10Awards Not To Be Made by Line Item

Section Adm 606.11Debarment of Vendors

 

PART Adm 607PURCHASING REQUIREMENTS FOR STATE AGENCIES

Section Adm 607.01Types of Requisition Forms; Additional Approvals Required for Information Technology Purchases

Section Adm 607.02Brand Justification Requests

Section Adm 607.03Sole Source Requests

Section Adm 607.04Requisitions for Contract Items

Section Adm 607.05Requisitions for Noncontract Items Over $500

Section Adm 607.06Field Purchase Orders and Procurement Cards

Section Adm 607.07Urgent Situations

Section Adm 607.08Changes to Quantity or Scope in Purchase Orders, Requisition Forms and Proposed Contracts

Section Adm 607.09Requisitions for Used Items

Section Adm 607.10Purchases Involving Federal Funding

Section Adm 607.11Waivers of Purchasing Requirements to Prevent Loss of Federal or Other Funds

 

PART Adm 608AGENCY REQUIREMENTS FOR PLANT AND PROPERTY MAINTENANCE

Section Adm 608.01 Repairs to Motor Vehicles

Section Adm 608.02Construction

Section Adm 608.03Service Contracts

 

PART Adm 609PRE-ADJUDICATIVE PROCEEDING PROCEDURES IN CASES INVOLVING THE DIVISION OF PROCUREMENT AND SUPPORT SERVICES, BUREAU OF PURCHASE AND PROPERTY

Section Adm 609.01Inquiries Regarding Awards

Section Adm 609.02Informal Resolution

 

PART Adm 610AGENCY LEASES

Section Adm 610.01Scope

Section Adm 610.02Definitions

Section Adm 610.03General Requirements

Section Adm 610.04Bureau and Division Recommendations

Section Adm 610.05Required Format and Approval of Rental Agreements

Section Adm 610.06Phase I - Public Notice

Section Adm 610.07Phase I - Additional Information to be Made Available by the Agency at the Time of Public Notice

Section Adm 610.08Phase I - Responses to Notices

Section Adm 610.09Phase I - Content of Letters of Interest

Section Adm 610.10Phase I - Initial Review of Potential Properties Following Public Notice

Section Adm 610.11Exemptions and Waivers from Public Notice Requirement

Section Adm 610.12Phase II - Rental Agreement Design Development and Proposal Process

Section Adm 610.13Agency's Selection of Proposed Property

Section Adm 610.14Procedure for Requesting Approval of Rental Agreements at No Cost or with a Total Value Equal to or Greater than the Governor and Council Approval Threshold

Section Adm 610.15Form of Leases at No Cost or with a Total Value Equal to or Grater than the Governor and Council Approval Threshold

Section Adm 610.16Content of License Agreements at No Cost or with a Total Value Equal to or Greater than the Governor and Council Approval Threshold

Section Adm 610.17Procedure for Requesting Approval of Rental Agreements at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.18Rental Package for Rental Agreements at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.19Form of Leases at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.20Content of License Agreements for a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.21Vendor Code Number Requirements for Lessors and Licensors

Section Adm 610.22Agency Reporting of Leases and Licenses for Use of Premises

Section Adm 610.23Duration of Rental Agreements

Section Adm 610.24Waiver Procedure

Section Adm 610.25Cancellation of Selection Process

Section Adm 610.26Debarment

 

PART Adm 611STATE SURPLUS MANAGEMENT

Section Adm 611.01Definitions

Section Adm 611.02Acceptance and Valuation of Items By State Surplus Management

Section Adm 611.03Property Delivered to State Surplus Management

Section Adm 611.04Repairs by State Surplus Management

Section Adm 611.05Submission of Computers or Computer Components to State Surplus Management

Section Adm 611.06Initial Estimated Disposal Value

Section Adm 611.07Declaration of Surplus, Submission and Forms

Section Adm 611.08Motor Vehicles

Section Adm 611.09Trade-Ins

Section Adm 611.10Viewing of Surplus Items

Section Adm 611.11Redistribution of Surplus Property

Section Adm 611.12Receipts and Invoices

Section Adm 611.13Items Not Otherwise Redistributed

Section Adm 611.14Closing Date

Section Adm 611.15Revenue Generated from the Disposal of Property

Section Adm 611.16Charges and Procedures in the Case of Redistribution of Property

Section Adm 611.17Contracts for Disposition of Property Entered Into by the Division of Procurement and Support Services

Section Adm 611.18 Submissions to State Surplus Management By Entities Other than Agencies

 

PART Adm 612FEDERAL SURPLUS FOOD DISTRIBUTION PROGRAM

Section Adm 612.01Purpose

Section Adm 612.02Applicability of Federal Regulations

Section Adm 612.03Definitions

Section Adm 612.04Application Procedure for Participation in the National School Lunch Program, Child and Adult Care Food Program, or Summer Food Service Program for Children

Section Adm 612.05Surplus Distribution Agreement Form

Section Adm 612.06Supporting Materials Required for Participation in the National School Lunch Program

Section Adm 612.07Supporting Material Required for Participation in the Child and Adult Care Food Program

Section Adm 612.08Supporting Material Required for Participation in the Summer Food Service Program for Children

Section Adm 612.09Application Procedure for Participation in the Summer Camp Food Service Program

Section Adm 612.10Application Procedure for Participation in Charitable Institution Programs

Section Adm 612.11The Emergency Food Assistance Program

Section Adm 612.12Records

Section Adm 612.13Procedures for Recipients

Section Adm 612.14Termination

Section Adm 612.15Entities No Longer Wishing to Participate In the Summer Food Service Program for Children, or Charitable Institution Programs

 

PART Adm 613FEDERAL SURPLUS PROPERTY PROGRAM

Section Adm 613.01Purpose and Scope

Section Adm 613.02Definitions

Section Adm 613.03Applications and Eligible Donees

Section Adm 613.04Length of Validity of Executed Forms

Section Adm 613.05Eligibility and Conditional Eligibility

Section Adm 613.06Distribution Procedures

Section Adm 613.07General Provisions

Section Adm 613.08Termination

 

CHAPTER Adm 700 LOSS PREVENTION

PART Adm 701 DEFINITIONS

Section Adm 701.01Definitions

 

††††††††† PART Adm 702PEOPLE RESPONSIBLE FOR CONTROLLING RISK

Section Adm 702.01Responsibilities of an Agency Head

Section Adm 702.02Designation of Agency Risk Management Coordinator

Section Adm 702.03Responsibilities of the Agency Risk Management Coordinator

 

††††††††† PART Adm 703AGENCY OBLIGATIONS WITH RESPECT TO HEALTH AND SAFETY

††††††††††††††††† Section Adm 703.01Agency Obligation with Respect to Written Health and Safety Program

††††††††††††††††† Section Adm 703.02Obligation to Submit Current Written Health and Safety Program to the Unit

††††††††††††††††† Section Adm 703.03Obligation to File a Completed Department of Labor Form WCSSF

 

††††††††† PART Adm 704WRITTEN HEALTH AND SAFETY PROGRAMS

††††††††††††††††† Section Adm 704.01Elements of the Written Health and Safety Program

††††††††††††††††† Section Adm 704.02Plans for Identified Hazards

 

CHAPTER Adm 1000RECOUPMENT OF EXPENDITURES FOR INDIGENT DEFENSE

PART Adm 1001PURPOSE

Section Adm 1001.01Purpose

 

PART Adm 1002DEFINITIONS

Section Adm 1002.01Appointed Counsel

Section Adm 1002.02Defendant

Section Adm 1002.03Defense Services

Section Adm 1002.04Expenses

Section Adm 1002.05Initial Payment

Section Adm 1002.06Minimum Liability for Legal Expenses

Section Adm 1002.07Office of Cost Containment (OCC)

Section Adm 1002.08Presiding Judge

 

PART Adm 1003APPLICATION FOR APPOINTED COUNSEL OR STATE PAYMENT FOR OTHER DEFENSE SERVICES OR EXPENSES

Section Adm 1003.01Application

Section Adm 1003.02Information to be Provided by the Defendant on OCC Form 4 or Court-Produced Form

Section Adm 1003.03Additional Application Obligations of a Defendant Applying For State Payment of Defense Services or Expenses

Section Adm 1003.04Defendantís Obligation to Review Court Form

Section Adm 1003.05Defendantís Obligation to Maintain Contact with the Office of Cost Containment

 

PART Adm 1004ELIGIBILITY FOR APPOINTED COUNSEL AND STATE PAYMENT FOR OTHER DEFENSE SERVICES AND EXPENSES

Section Adm 1004.01Determination of Ineligibility

Section Adm 1004.02Eligible Defendants

 

PART Adm 1005DEFENDANTíS REPAYMENT OBLIGATION

Section Adm 1005.01Repayment of the Cost of Appointed Counsel

Section Adm 1005.02Method of Repayment of the Cost of Appointed Counsel

Section Adm 1005.03Adjustments in Payment Amounts and Payment Schedule

Section Adm 1005.04Additional Liabilities of Defendant

Section Adm 1005.05Investigations by the Office of Cost Containment